Compliance Technician

at  University of Stirling

Post Details
Full time.
Open ended.
The closing date for applications is midnight on Tuesday 01 October 2024.
Interviews are expected to take place the week commencing Monday 07 October 2024.
There is an expectation that work will be undertaken in the UK.
This role will require a Basic Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.
This role may be eligible for sponsorship depending on candidate circumstances, under SOC code 3581.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
The Post
Estates & Campus Services, Property Management Division is seeking to fill the position of ‘Compliance Technician’. This role sits within the Operations and Maintenance team who have responsibility for the maintenance and upkeep of the University Estate, including building fabric, electrical and mechanical building services and hard landscaping such as roads and footpaths.
One of the key responsibilities of Estates and Campus Services is to ensure that the University estate is compliant with extensive legislation which is continually changing and increasing. The majority of legislative compliance work is managed by the Operations and Maintenance team within Property Management. In addition, responsibilities cover the off campus field stations for the Institute of Aquaculture together with the increased demand from recently completed buildings’ sophisticated mechanical and electrical services including student residences.
The management of the legislative compliance is overseen by the Head of Operations and Maintenance and Maintenance Managers. This responsibility includes the management of in-house labour and external contractors - often out with core hours - to address all compliance including but not limited to the testing of fire alarms, sprinkler systems, electrical systems, emergency lighting, water quality, lifts, pressure systems, portable appliance testing and gas systems. Notwithstanding the regular testing, all of these systems are subject to an extensive planned preventative maintenance programme to ensure risk of business disruption is minimised.
In addition to ensuring the legislative compliance assessments and maintenance contracts are carried out in accordance with regulatory standards there is a need to ensure that records are maintained.

The main duties and responsibilities of the post are:

• Arranging, co-ordinating and managing electrical legislative compliance works including Electrical Fixed Wiring Testing, PAT Testing, RCD Testing, Emergency Lighting Testing etc
• Assisting in the Management and control of water systems i.e. water tank temperatures, tank cleaning, sentinel tap temperatures, scheduling works with supervisors and maintaining up to date records
• Maintaining the register of combined heating and power plant daily operational checks and raise work orders to address any issues identified
• Undertake inspections of plant areas, workshops, maintenance yard to ensure these are safe, free from hazards and faults
• Managing and updating the data base for equipment falling within the scope of LOLER and Pressure Systems regulations including registers, ensuring any observations are acted upon in the appropriate manner and the allocation of asset numbers to new systems
• Assisting in the management of Fire Alarm and security systems maintenance contracts including gaseous and sprinkler systems ensuring any observations are acted upon in the appropriate manner
• Managing the scheduling of kitchen extract and ventilation system cleaning liaising with stakeholders as necessary
• Undertaking surveys of building services and collate/update data to maintain the asset register
• Managing the operation and maintenance of Local exhaust and Ventilation (LEV) systems ensuring the register is kept up to date
• Assisting and advising the in-house supervisors in scheduling PPM works and updating the maintenance management system on completion of works
• Assisting in the survey of building services to identify pipework, ventilation ducting, cable routes as required
• Arranging for regular inspections of ventilation systems fire dampers and maintain up to date records
• Assisting engineering staff in the implementation of projects including identifying any potential carbon reduction projects
• Arranging/ scheduling the annual gas tightness testing and servicing of gas systems including boiler plant, catering equipment, pipework and valves
• Working with the Maintenance Managers, coordinate regular reviews and audits of risk assessments for the management of waterborne bacteria (legionella) and gas safety
• Assisting in setting time schedules for the building energy management system including making minor changes to set-points to improve building occupants comfort levels
• Using on a daily basis an automated computer based planned preventative maintenance system, e.g. PPM module within a Computer Aided Facilities Management system
• Attending any training as deemed necessar

The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

• MANAGING SELF AND PERSONAL SKILLSBeing aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
• DELIVERING EXCELLENT SERVICEProviding the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
• FINDING SOLUTIONSTaking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
• EMBRACING CHANGEBeing open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
• USING RESOURCES EFFECTIVELYIdentifying and making the most productive use of resources including people, time, information, networks and budgets.
• ENGAGING WITH THE WIDER CONTEXTEnhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
• DEVELOPING SELF AND OTHERSShowing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
• WORKING TOGETHERWorking collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
• ACHIEVING RESULTSConsistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done