Conference & Events Coordinator

at  Mercure

ABOUT MERCURE BRISBANE SPRING HILL

The Mercure Brisbane Spring Hill is located on the central city fringe, just minutes from the CBD, Brisbane River, Suncorp Stadium and public transport. Overlooking the city skyline and Roma St Parklands, the Hotel features 179 spacious guest rooms with generous open-aired balconies, modern amenities, an outdoor swimming pool, fitness room, and an alfresco-style restaurant and bar.
Job Description
We are seeking a highly motivated and organised Conference & Events Coordinator who will be responsible for providing administrative support to the Sales & Marketing Department, and coordinating business conferences and internal events.

Duties and responsibilities include but are not limited to:

• Daily and weekly administrative duties including distribution of event orders, final numbers and change log reports.
• Coordination of all internal events including offsite catering orders.
• Provide assistance in the formulation of quotations for conference proposals - covering venue, function, menu, and accommodation costs.
• Complete organisation of conference activity and events from confirmation to post-event follow-up in order to ensure client satisfaction.
• Coordination and production of conference collateral material in liaison with the Sales & Marketing Manager.
• Be pro-active in controlling costs, being fully aware of forecasted business and targeted profitability whilst maintaining standards.
• Attend and actively participate in Banquets Event Order meetings and, where appropriate, sales meetings.
• Develop close working relationships with hotel suppliers, contractors and clients.

QUALIFICATIONS

• 1 to 2 years’ experience within the Conference & Events sector with exposure to reactive and/or proactive sales.
• Hold a valid QLD Responsible Service of Alcohol (RSA) certificate.
• Previous experience in hotel operations is desirable.
• Confident and articulate communication, negotiation, relationship and networking skills.
• Good interpersonal skills with ability to communicate with all levels of team members.
• Strong time management skills with the ability to multitask.
• Sound understanding of emerging trends in the industry.
• Proficiency in Microsoft Office and sales management software.
• Flexibility to work evenings, weekends, and holidays as required.
  Additional Information

Duties and responsibilities include but are not limited to:

• Daily and weekly administrative duties including distribution of event orders, final numbers and change log reports.
• Coordination of all internal events including offsite catering orders.
• Provide assistance in the formulation of quotations for conference proposals - covering venue, function, menu, and accommodation costs.
• Complete organisation of conference activity and events from confirmation to post-event follow-up in order to ensure client satisfaction.
• Coordination and production of conference collateral material in liaison with the Sales & Marketing Manager.
• Be pro-active in controlling costs, being fully aware of forecasted business and targeted profitability whilst maintaining standards.
• Attend and actively participate in Banquets Event Order meetings and, where appropriate, sales meetings.
• Develop close working relationships with hotel suppliers, contractors and clients

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. With 5400+ Hotels across 110+ countries, the opportunities are endless!

• Learn your Way - Access to our Accor Academy so you can learn while you earn!
• Work Your Way - Flexibility to ensure a work life balance!
• Incredible Accor Heartist Benefits - including discounted Food & Beverage + Accommodation worldwide
• Accor’s refer-a-friend bonus
• Accor’s Parental Leave Scheme
• Access to our Employee Assistance Progra