EDUCATION:

• Bachelor’s Degree preferred

PROFESSIONAL EXPERIENCE:

• 5+ Years Event Management experience.
• Proven event operational skills including production schedules, budget management and event staffing.
• Project management and end-to-end event management experience on detailed programs with multiple variables and dependencies.
• Proven experience in managing agency and vendor partners.
• Proved experience in delivery to senior clients.
• Proven people management experience.

KEY COMPETENCIES/KNOWLEDGE, SKILLS AND ABILITIES

• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners.
• Collaborative mindset.
• Strong executive presence and confident decision maker.
• Creative, innovative, and strategic thinker with a strong attention to detail.
• Strong financial management skills.
• Motivated team player with desire to learn and grow.
• Excellent written/oral communication and presentations skills.
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement.
• Ability to thrive in high pressure situations.
• Willingness to travel minimum 25% per year both regionally and internationally.
  

  LI-hybrid

LI-NB1

ROLE PURPOSE:

To support the EMEA logistics team in the delivery of Gartner’s must-attend global conference portfolio. Responsible for the development, management and execution of various conference elements relating to logistics including overall conference management and VIP client experiences.

PRIMARY RESPONSIBILITIES:

• Oversee all pieces of the conference planning process. Support flawless delivery and superior attendee experiences across the portfolio of conferences.
• Oversee operational delivery of all logistics elements across complex in-person conferences and VIP client experiences for Gartner’s premium clients, prospects and internal business units including project management, financial management (forecasting, expense management and reconciliation), staff planning and stakeholder management.
• Effective project management including development of and leading the team to adhere to timelines and templates.
• Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.
• Manage conference budgets with direct responsibility for all costs associated with logistics delivery, as well as the overall ownership for the conference budget; produce accurate monthly forecasts and manage expenses effectively.
• Lead on cost negotiations, proposals, contracting and terms and conditions for suppliers.
• Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
• Attend conferences as the onsite lead for in-person delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
• With the support of the Senior Conference Manager lead key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
• As a member of the global conference operations team – build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our conference.
• Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads.