Construction Admin Assistant

at  Robert Half

We are offering a contract to hire employment opportunity for an Administrative Assistant in the Construction/Contractor industry, located in Richmond, California. This role involves various administrative tasks to support project managers in the day-to-day administration of construction projects.

• Assist in the preparation of bid packages, contracts, and subcontracts.
• Coordinate with subcontractors for obtaining bids.
• Handle the acceptance of contracts, acquisition of permits, and relay billing information to the Accounting Department.
• Create and maintain job files, ensuring all paperwork and correspondence are properly organized.
• Carry out mailings related to the project, which can include Letters of Intent, Contracts, Change Orders, and Submittals.
• Assist in assembling change orders and modifying budgets as required.
• Print project plans and other project-related documents.
• Compile and organize Close-Out Binders.
• Use Procore and other software for various tasks, including generating and tracking documents like RFI’s, Submittals, Change Events, Potential Change Orders, Commitments, Commitment Change Orders, and Drawings.
• Handle a variety of situations and conflicts involving the clerical function of the office, ensuring effective time management.
• Regularly interact with internal project managers and supervisors.
• Proven experience in an Administrative Assistant role within the Construction/Contractor industry.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry skills with attention to detail and accuracy.
• Excellent written and oral communication skills for effective email correspondence.
• Familiarity with Procore construction management software.
• Ability to prioritize and manage multiple tasks simultaneously.
• Excellent organizational and time management skills.
• Strong interpersonal skills with the ability to work effectively in a team environment.
• High level of professionalism and discretion for handling confidential information.
• Ability to work independently and take initiative in problem-solving.
• High school diploma or equivalent required; additional qualifications in Office Administration are a plus.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use