Construction Contract Specialist - Contract and Payment Administrator

at  Armand Corporation

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 33 years in the industry, is seeking a full-time Construction Contract Specialist - Contract and Payment Administrator in the Jersey City, NJ area.
The ideal candidate has at least 3 years of experience in handling accounting, billing, auditing, contract development, or relevant experience in a construction setting.
This is a full-time, on-site position.

JOB RESPONSIBILITIES include, but are not limited to, the following:

• Have full knowledge and familiarity with contract documents in a construction setting.
• Prepare and/or review payment applications, change orders, and desk audits of contractor billings, ensuring proper documentation is received from contractors for all aspects of the contract.
• Review monthly reports and monitor corresponding contracts.
• Prepare meeting minutes and general correspondence, including scheduling meetings.
• Updating financial logs; checking that contractor reporting for MWBE and certified payrolls are completed.
• Maintaining databases, records, and filing systems.
• Making follow up calls and appointments; communicating by phone, email, and coordinating processes.
• Additional duties as necessary.

QUALIFICATIONS include, but are not limited to, the following:

• Associates Degree in Business from an accredited college or university, Bachelor’s Degree in Business or Engineering preferable.
• Minimum of three (3) years of diverse experience in office engineering and/or administration work with principal experience in the administration of construction contracts. .
• A valid Driver’s License is required for this position.
• Excellent oral and written communication and presentation skills.
• Familiarity with Microsoft Outlook, Word and Excel, PowerPoint, OneDrive, SharePoint, and MS Teams.
• Interpersonal and effective communication skills, both oral and written.
• Ability to pass a SWAC Background Check at High Level.
• Demonstrated ability to work independently in a decision-making capacity.

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• Have full knowledge and familiarity with contract documents in a construction setting.
• Prepare and/or review payment applications, change orders, and desk audits of contractor billings, ensuring proper documentation is received from contractors for all aspects of the contract.
• Review monthly reports and monitor corresponding contracts.
• Prepare meeting minutes and general correspondence, including scheduling meetings.
• Updating financial logs; checking that contractor reporting for MWBE and certified payrolls are completed.
• Maintaining databases, records, and filing systems.
• Making follow up calls and appointments; communicating by phone, email, and coordinating processes.
• Additional duties as necessary