Contract Administrator

at  Canadian Commercial Corporation

TO VIEW A DETAILED WORK DESCRIPTION, PLEASE OPEN THE ATTACHED DOCUMENT.

Contract Administrator CCC-2
Reporting to the Manager, Financial Operations, the Contract Administrator undertakes the financial administration and financial management of contracts by verifying supplier invoices against the contracts and their related payment mechanisms. They also provide contract financial management on low complexity contracts.

Roles and Responsibilities

• Ensures that information and transactions such as contract updates and billings are complete and accurately recorded in the ERP system in a timely fashion in order to ensure that performance requirements are captured, financial responsibilities are managed, and Accounts Receivable are collected promptly
• Reviews, analyzes and reconciles contract financial and delivery/performance status. Initiates payment, billing and collection actions, and resolves related issues, problems and complaints from suppliers and customers through direct discussion with all contract stakeholders the Canadian or foreign exporter, technical authorities and the foreign client or Canadian Other Government Department (OGD).
• Supports the set-up and approval of billing and payment plans, oversees the financial administration of contracts, and undertakes billing and paying actions in accordance with the unique terms and conditions of the contract.
• Tracks and verifies the timely receipt of monies owing to the CCC from its customers and maintains an up-to-date status of their contracts’ financial position to ensure that the Corporation is paid in a timely manner to meet its obligations to process payments to its Canadian suppliers. Makes adjustments in the Corporation’s financial systems based on financial reconciliation activities to ensure an accurate and appropriate statement of accounts.
• Makes adjustments in the Corporation’s financial systems for non-standard payments to ensure an accurate and appropriate statement of accounts.
• Applies knowledge of financial transactions, contract management and CCC policies to a variety of payment and account management transactions. Ensures that transactions are complete and accurately recorded in preparation for contract close-out, and prepares the necessary close-out documentation.
• Assists in the preparation of routine documentation for CCC contracts and required notices to other government departments and stakeholders.
• Maintains effective business relations with representatives of foreign public and private sector buyers, Canadian departments and agencies, banks and other financial institutions, the Canadian private sector and related trade associations in the context of current projects.
• Adheres to the CCC Policy Suite and related procedures and instructions and performs other related duties as necessary.

Requirements

• University degree in Commerce, Business Administration, or other related discipline, or an acceptable combination of education, training and/or relevant work experience.
• English essential. Bilingual is an asset.
• At least 1 year demonstrated relevant work experience including, an acceptable combination of: processing invoices, banking payables and receivables, contract financial administration, risk management, and/or project management.
• Knowledge of mandate, programs and services of CCC including export bidding/contracting and contract/project management policies and practices.
• Knowledge of international trade and export contracting, pricing, documentary credit, financing, accounting and risk analysis theories and principles.

Competencies:
Delivering Results: Focuses efforts on achieving high quality results consistent with CCC’s standards
Business Perspective: Uses their understanding of business issues, processes and outcomes to enhance the Corporation’s performance
Client Focus: Provides service excellence to exporters and buyers as part of CCC’s value proposition
Values and Integrity: Demonstrates CCC’s values and ethics in personal behavior and integrates these into corporate and branch policies and practices; Treats others fairly, honestly and respectfully, furthering the integrity of CCC and its relationships of trust with the broader community
Collaboration and Influencing: Uses understanding of competing interests to maneuver successfully to a win/win outcome
Leadership and Developing Others: Assumes a leadership role in helping others achieve excellent result

• Ensures that information and transactions such as contract updates and billings are complete and accurately recorded in the ERP system in a timely fashion in order to ensure that performance requirements are captured, financial responsibilities are managed, and Accounts Receivable are collected promptly
• Reviews, analyzes and reconciles contract financial and delivery/performance status. Initiates payment, billing and collection actions, and resolves related issues, problems and complaints from suppliers and customers through direct discussion with all contract stakeholders the Canadian or foreign exporter, technical authorities and the foreign client or Canadian Other Government Department (OGD).
• Supports the set-up and approval of billing and payment plans, oversees the financial administration of contracts, and undertakes billing and paying actions in accordance with the unique terms and conditions of the contract.
• Tracks and verifies the timely receipt of monies owing to the CCC from its customers and maintains an up-to-date status of their contracts’ financial position to ensure that the Corporation is paid in a timely manner to meet its obligations to process payments to its Canadian suppliers. Makes adjustments in the Corporation’s financial systems based on financial reconciliation activities to ensure an accurate and appropriate statement of accounts.
• Makes adjustments in the Corporation’s financial systems for non-standard payments to ensure an accurate and appropriate statement of accounts.
• Applies knowledge of financial transactions, contract management and CCC policies to a variety of payment and account management transactions. Ensures that transactions are complete and accurately recorded in preparation for contract close-out, and prepares the necessary close-out documentation.
• Assists in the preparation of routine documentation for CCC contracts and required notices to other government departments and stakeholders.
• Maintains effective business relations with representatives of foreign public and private sector buyers, Canadian departments and agencies, banks and other financial institutions, the Canadian private sector and related trade associations in the context of current projects.
• Adheres to the CCC Policy Suite and related procedures and instructions and performs other related duties as necessary