Contract Administrator

at  Diligent Corporation

ABOUT US

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.
At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.
Learn more at diligent.com.

POSITION OVERVIEW:

We are seeking a highly organized and detail-oriented Contract Administrator to join our team on a full-time basis. The successful candidate will be responsible for managing the signature process for contracts, assisting the legal team with administrative tasks, and supporting the Deal Desk team by amending various commercial documentation. Proficiency in using DocuSign for contract execution is essential.

QUALIFICATIONS:

• 1-3 years’ experience as a Contract Administrator, Legal Assistant, or in a similar role.
• Proficiency in using DocuSign for managing the contract signature process is required.
• Strong understanding of legal documentation, contract processes, and administrative support.
• Fluency in English and Spanish is required.
• Excellent attention to detail, particularly in reviewing, comparing, and amending contracts and legal documents.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Sharepoint, Salesforce, Coupa and MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of contract law, commercial agreements, and novation drafting is a plus.

PREFERRED SKILLS:

• Proficiency in Portuguese is desirable.
• Prior experience supporting legal and deal desk teams.
• Familiarity with other electronic signature platforms and contract management systems.

EDUCATION:

• Bachelor’s degree preferred, but not required based on experience.

• Manage Signature Process: Oversee and facilitate the signature process for contracts, ensuring timely and accurate completion of all necessary approvals and signatures through DocuSign.
• DocuSign Expertise: Utilize DocuSign to ensure contracts and other legal documents are signed and stored securely in our internal legal folders, maintaining accurate records of all signed agreements.
• Contract Review & Comparison: Compare and verify final versions of documents to ensure consistency and accuracy before they are sent for signature.
• Legal Administrative Support: Assist the legal team with ad-hoc administrative tasks, such as organizing legal files, managing correspondence, and preparing documents for review.
• Amendments & Documentation Support: Assist the Deal Desk team by drafting, reviewing, and making amendments to contracts, agreements, and various commercial documents in accordance with company policies and legal guidelines.
• Drafting Novations: Prepare and draft novation agreements as needed, ensuring all contractual obligations are properly transferred and compliant with legal standards.