Contract Administrator

at  E2 Optics

E2 Optics is an award-winning, Woman-Owned technology integrator, headquartered in Denver, Colorado. We help clients deploy remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design low voltage solutions that seamlessly integrate audiovisual, physical security, structured cabling, and wireless solutions, including DAS and WiFi systems. Our experience spans Enterprise and Government clients within the Energy, Finance, Health Care, Higher Education, Manufacturing, Media & Communications, and Transportation industries. Our Core Values, which are built around Safety, guide our business, employees, and relationships with customers and partners. We embrace these values to be a better business and better people, while having fun in the process. As a result, we’ve set a new standard, and our clients have made E2 Optics one of America’s largest and fastest-growing companies.
The Contracts Administrator provides oversight, management, coordination, negotiation, and other support for company contracts with customers, subcontractors, vendors, and others. This role will, among other duties, develop and manage company’s database of active contracts, participate directly in contract negotiation, including interfacing with customers, subcontractors, and others, develop and manage the company’s policies and risk management related to contracts and contract formation, and also act as a knowledgeable resource for helping leadership and other employees understand the information and requirements in particular contracts, including answering questions about contracts and contract requirements on an as-needed basis, and relaying information and coordination with internal departments. If a contract dispute arises, this role will also be expected to provide information and other support toward the dispute resolution process.

EDUCATION:

• Bachelor’s degree required
• M.B.A. in business administration preferred
• Experience as a contracting officer, procurement officer, or contracts administrator preferred

EXPERIENCE:

• Familiarity with and prior experience drafting, revising, managing, and negotiating complex commercial or construction agreements highly preferred.
• Client facing and negotiation experience.
• Experience in the construction industry preferred.
• Experience managing, coordinating and working with employee teams.
• Experience handling confidential business matters and information with discretion.
• 5+ years of experience with contracts and contract administration or education equivalent.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong verbal and written communication skills.
• Ability to negotiate professionally and effectively with customers, subcontractors, and others in a fast-paced environment.
• Ability to read, analyze, and understand legal contracts and other legal documents.
• Time management and problem-solving skills in a fast-paced environment.
• Maintain high standards in a fast-paced environment.
• Ability to thrive in a dynamic, high-pressure environment, to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed, and an interest and/or enthusiasm for problem-solving.
• Ability to work effectively and cross-functionally, think practically, and be solution-oriented.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, Visio, etc.) and MS Project.
• Demonstrated ability to work independently and in a team setting.
• Ability to perform duties in a professional manner and up to a professional standard.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
  WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, bend, rotate, push, pull, reach with hands and arms on intermittent to regular basis daily. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. The employee may be required to work in tight, confided spaces. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
  E2 Benefits include: Employee paid monthly medical premiums, matching 401k, paid holidays and 3 weeks paid time off.
  DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.
  An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified.
  TEXTING TERMS OF SERVICE: We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting “STOP”. After you send “STOP”, we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text “HELP”. After you send “HELP” we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply

• Assisting in formulating and implementing company policies, preferences, and risk tolerances for particular contracts or types of contracts and ascertaining appropriate negotiating goals and strategies for those contracts and types of contracts.
• Creating, maintaining, overseeing, and organizing contract templates, including identifying which templates should be used in which contracting situations and acting as a knowledgeable company resource related to those templates and their usage.
• Drafting, reviewing, redlining, and negotiating contracts with customers, contractors, subcontractors, vendors, suppliers, and others. Duties also include but are not limited to assessing potential risks involved with proposed contractual agreements, reviewing and ensuring company’s ability to comply with contract requirements, implementing company policies and preferences and managing risk tolerances during the negotiation process, and identifying items and issues for legal review by company’s attorneys.
• Obtaining and coordinating necessary signatures and other information for execution and finalization of company contracts. Duties include educating company internal divisions and personnel about authority structure for contract signatures and being a knowledgeable resource about company contracting authority structures.
• Coordination and oversight of subcontract formation and negotiation, including all large-value subcontracts entered into between company and subcontractors, including with respect to work orders, exhibits, notices, change orders, and other formal documentation.
• Drafting, or assisting internal teams with drafting, work orders, formal notices, responses to formal notices, and other project specific documentation and correspondence.
• Communicating as needed with project personnel to perform assigned tasks.
• Developing and maintaining database and repositories of active company contracts and acting as a knowledgeable resource as to what those contracts require and being able to answer questions posed by leadership and/or other employees related to those contracts.
• Ascertaining and recognizing when legal or other advice is needed or should be sought, elevating issues to leadership, coordinating with company advisors to obtain needed advice.
• Administering contract proposals, including as part of bidding processes.
• Participating in dispute resolution process in the event there are contract-related disputes, including as a knowledgeable resource for company policies and practices.
• Assisting with project audits on an as-needed basis.
• Processing and responding to internal and external information requests, including on contract status.
• Managing, overseeing, and leading the complete life cycle of the Company’s contracts (from initial request to final signature and contract distribution to final project wrap up).
• Following safe work practices and company and client safety policies at all times, recognizing that Safety is the Company’s number one Core Value.
• Promoting Core Values, including the company’s desire to foster and safeguard a family-centric culture.
• Other duties as assigned.
  Travel: Periodic travel required. The individual in this role should be able and willing to travel as required by E2.