Contract Adminstrator

at  Healogics

The rewards at Healogics are immense, starting with the important work we do to change patients’ lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.
Think you are a great fit? Learn more about this role here:
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships
The Contract Administrator is responsible for administrative aspects of the Company’s contract lifecycle management of myriad types of commercial contracts with, among others, the Company’s hospital customers and physician practice groups. These include commercial contracts related to business transactions, intellectual property licenses, real estate and leases, labor and employment, and information technology. In cooperation with divisional business and legal leaders, the Contract Administrator develops, writes, reviews, and participates in strategy for, and negotiations of, such contracts. The Contract Administrator also coordinates and monitors the overall contract drafting and review process and associated workflow, while helping to ensure compliance with applicable local, state, and federal statutes and rules, together with established Healogics guidelines and protocols.
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.

REQUIRED EDUCATION, EXPERIENCE AND CREDENTIALS:

• Associate Degree required; Bachelor’s degree (with preference for business majors) preferred
• Min of three (3) years’ experience working in contract administration/management; or experience with contracts, purchasing, and/or supply chain.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Must possess an uncompromising sense of customer service for both internal and external customers.
• Must be extremely detail oriented, thrive under pressure, possess a high sense of urgency, and produce high-quality deliverables
• High energy level, self-starter, willing to take initiative
• Exceptional interpersonal skills; team player, ability to communicate with diverse personalities, tactful, reliable and flexible
• Strong reasoning abilities and sound judgment
• Resourceful, well organized, dependable, and efficient
• Must possess advanced level skills with Microsoft Word, Excel and PowerPoint
  This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.
  If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”

• Work with business and legal colleagues to develop contract strategies to achieve Company objectives and ensure compliance with applicable laws and regulations.
• Prepare initial contract drafts based on business objectives and legal requirements and ensure prompt delivery of same to customers.
• Serve as a key participant in contract draft negotiations.
• Provides redlined recommendations and often negotiates directly with parties involved, attorneys, or purchasing staff to develop solutions until a consensus has been reached for standard and nonstandard contracts.
• Maintain contract or case files and correspondence records
• Coordinate the gathering of information, materials, documents, reports, and/or evidence which is necessary to prepare transactional documents.
• Prepare/draft reports, correspondence, and memoranda as necessary
• Maintain safeguards of confidential company information
• Must exhibit a high degree of initiative and sense of urgency in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills.
• Excellent interpersonal skills necessary to communicate in person, by e-mail and telephone and to collaborate effectively with a diverse group of internal colleagues and external customers and vendors in a professional and courteous manner.
• Knowledge of general contract principles and practices, particularly with respect to healthcare operations.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Ensure contractual documents are processed into and maintained in relevant databases
• Serves as the point of contact for Healogics business team members on contractual matters to facilitate and understand the parties’ desired outcomes while protecting the rights of Healogics and its affiliates
• Maintains contractual records and documentation, such as receipts and controls of contract correspondence, customer contact information sheets, contractual changes, status reports, and other documents for projects in the document management system.
• Develops and implements processes to improve the efficiency and or effectiveness of various processes, including new systems, process changes, and process developments. Specifically assists with development of the contract management database for reporting and tracking start/end dates, renewals, terminations, contract compliance issues, and contract termination completions.
• Other duties may be assigned.