Contract & Grant Specialist - One Year Term

at  Calgary Homeless Foundation

POSITION SUMMARY

The Contract & Grant Specialist is accountable for the oversight of CHF’s contracting and grant management process completing the creation of contracts, coordinating contract renewals and requests for proposal cycles, implementing applicable processes, and providing training where required. They work with all staff to implement best practices as they relate to contracts, the grant making processes and agreement management, across the organization. This role is part of the Finance & Operations team and reports directly to the Director, Finance & Operations.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Completion of a post-secondary certificate or degree in contract management, grant management, procurement, business or documentation control
• Minimum of three to five years related work experience in contract management, granting or related field
• Understanding of contract law and related legislation considered an asset
• Experience in the non-profit sector is an asset with strong knowledge of grant making and funding processes
• Experience with project management with the ability to support complex, multi-stakeholder projects
• Knowledge and understanding of records management procedures
• Ability to analyze information, recommend solutions, and make good decisions
• Self-directed with the ability to organize, plan and prioritize
• Flexible, adaptable, and responsive to change; calm under pressure
• Strong communications skills, written and verbal
• Demonstrated proficiency with Microsoft Office suite, Teams, and SharePoint
• Experience working with grant management software an asset

REQUIREMENTS

Please forward your resume and cover letter via CHF’s Bamboo portal.
We thank all candidates for your interest in the Contract & Grant Specialist role; however, only those selected for an interview will be contacted.
Successful candidates must provide police information and vulnerable sector checks.

Working with the Director, Finance and Operations the Contract & Grant Specialist is responsible for the following:

• Facilitate the creation and execution of CHF contracts and agreements ensuring compliance with policy and procedures
• Monitor compliance with applicable contract templates and grant agreements including but not limited to terms and conditions and contract expiration dates and maintain a repository of applicable documentation, agreements and templates used in the development of contracts and RFPs
• Lead the contract renewal kickoff within CHF and ensure process follows CHF’s documented project plan and timeline
• Act as super user/owner of the Grant Management system, updating system design as needed, rolling out to new agencies, and training new users (in conjunction with external system expert support where needed)
• Work closely with finance and accounting team members to coordinate/provided necessary financial reports/data from the Grant Management System as needed
• Review CHF agreements with government funders as well as other legal agreements and monitor for compliance as necessary
• File and maintain oversight of any caveats on land titles
• Create and maintain RFP/grant opportunity templates, assisting in the drafting and preparation of Request for Proposal documents for all departments
• Oversee and lead any RFP/grant opportunities and updates to RFP policy/process as required
• Update, file and coordinate other CHF documentation as required
• Create and maintain approval documentation and process aligned with Financial Policy as applicable
• Support with other projects and tasks as required
• Ensure comprehensive documentation of the workflow and procedures for the Contract Specialist role and maintain updates as needed