Contract Support

at  CBRE

MAIN DUTIES AND RESPONSIBILITIES

• Raise all contract Purchase Orders for suppliers to perform task/ works – containing high levels of detail and specific instructions
• Contacting Sub Contractors/ Suppliers to negotiate quotations for materials, service delivery and various spend items.
• Generating sales invoices for monthly fixed values and variable works.
• Process check and approve Supplier Invoices for payment, ensuring that all invoices received are accurate and conform to CBRE’s invoice requirements.
• Responsibility for the helpdesk system and assign reactive tasks to the contract engineers and sub-contractors
• Assist the management team in rostering staff, scheduling cover for absence/ sickness, recording annual leave etc.
• Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting & Toolbox Talks), QHSE Logbooks updated , QHSE Audits and working at all times to ensure and promote a safe working environment.
• Assist the management team in scheduling staff training and maintaining all required staff records.
• Deal with all Sub Contractor/ Supplier queries – Ensure any issues are dealt with in a timely manner
• Process Engineers Timesheets and payroll submissions on weekly basis
• Liaise directly with various suppliers regarding the ordering of staff uniforms, Personal Protection Equipment, IT equipment etc.
• Ability to build strong relationships with existing team members, the customer, suppliers and head office staff.
• Understand procedures and processes and operate them to the required standard. Examples of these are:
• Ensuring compliance to CBRE policies and procedures.
• Ensuring that sales invoices are raised in a correct and timely manner.
• Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
• Raising all purchase orders in line with company requirements.
• Assist the Contract Manager with all financial aspects of the contract e.g. Debt, WIP and Invoice pool
• Prepare monthly client repots and KPIs for review with Contract Manager and Client
• Prepare internal Monthly Contract Review pack for CRP meeting with BUD and AGM
• Understanding the Key Stakeholders and their requirements
• Assist in the Management of the asset management systems