Contracting Assistant

at  Spektrum

Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

WHO WE ARE SUPPORTING

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO’s member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO’s communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO’s military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO’s mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO’s information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO’s communication and information technology capabilities.

ESSENTIAL SKILLS AND EXPERIENCE

• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience with high value, high volume framework type contracts for services;

DESIRABLE SKILLS AND EXPERIENCE

• NATO Procurement Knowledge and experience

EDUCATION

• Higher vocational training in a relevant discipline with 2 years post-related experience, or a secondary educational qualification with 4 years post-related experience.

Under the direction of the Principal Contracting Officer, they will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency’s procurement procedures
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks
• Performs contract administration tasks including processing changes and amendments
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework
• Investigates, resolves or escalates procurement related issues and problems
• Implements supplier service improvement actions and programmes
• Supports the local internal Customers with procurement related issues
• Provides high quality and timely contribution to ACQ and NCI Agency reporting
• Keeps line manager informed of problems and concerns
• Performs any other duties as may be required