Contracts Administrator/Manager (Hybrid)-Dublin

at  Dillon Engineering Services

QUALIFICATIONS:

• A level 8 or equivalent qualification in the field of civil, structural, mechanical or electrical/electronic engineering.
• 5 years of post-graduate experience in working with infrastructural projects.
• Experience working in a tunneling environment and in the management of the operation and maintenance of infrastructure facilities.
• Fluent in written and spoken English.

SKILLS:

• Excellent written and verbal communication skills.
• Experience of and ability in chairing meetings.
• Good team player.
• Analytical, numerate and self-motivated.
• Experience in managing resources to deliver work on time and to agreed budgets.
• Ability to prioritise, to achieve deadlines and to work with minimal supervision.
• Ability to liaise with others including public sector officials, members of the public and other senior colleagues.
• Demonstrate initiative in managing workload.
• Strong interpersonal skills.
• Good experience and knowledge of project or program management, ideally in a multidisciplinary environment.
• A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.
• Experience of working on an Infrastructure O & M scheme.
• Knowledge of Intelligent Transport Systems and experience of working on ITS schemes.
• Well-versed in modern procurement and contract management techniques.
• Familiarity with the operation and maintenance (O & M) of highway infrastructure or similar sectors would be an advantage.
• Familiarity with PPP contracts, the NEC3 contract and their mechanisms.
• Understanding of commercial risk and procurement strategies.
• Comfortable in a Matrix management environment as part of an integrated team delivering the Project’s objectives.
• Experience of managing multidisciplinary highway projects.
• Knowledge of current national, regional and local guidance/standards with regard to the fields of highway engineering. Knowledge of the DMRB.
  To discuss this role in more detail contact Tiernan at 087 627 0922 or tiernan@dillones.ie for a confidential discussion.

• Draft and / or review communications and correspondence to contractors.
• To coordinate the input of specialists from internal project teams and external resources.
• To maintain a detailed knowledge on the status of the projects at all times and be able to report internally.
• Support the Commission Manager and ensure effective management of contracts including progress reporting, milestones and interim valuations, early warnings, compensation events, changes etc.
• To assist with engaging and coordinating the input of specialists from internal project teams and external resources.
• To review submissions by Contractor for compliance in connection with Task Orders and Contractual requirements, and that deliverables are submitted in a timely and an acceptable manner, and arranging for technical review by appropriate matter specialist where appropriate.
• Propose alternatives for expediting / recovering of project schedules with contractors for presentation to, and agreement with, the client.
• Attend Risk Reduction meetings and record actions and mitigations agreed.
• Monitor contractual compliance by the contractor, and early identification of issues and problems.
• Develop in liaison with the Commission Manager a programme of audits, inspections and checks and coordinate the internal and specialist resources required to deliver the programme.
• Review all requests for compensation by the Contractor for extra work and co-ordinate their further review and approval.
• Prepare and assist with the undertaking of periodic reviews of the contractor’s and PPP Co.s services and prepare a report with findings and recommendations to ensure conformance and effectiveness of the quality system.
• Ensure internal procedures and processes are mapped, formalised and amended when necessary.
• Mentor junior team members and manage the delivery of their work.