Contracts Administrator

at  SRG Global

ABOUT US

SRG Global is a diversified industrial services company. We bring an engineering mindset to deliver critical services for major industry through our asset maintenance, mining services, engineering, and construction businesses to solve complex problems across the entire asset lifecycle.

We are seeking a Contracts Administrator to join our team in our Melbourne or Sydney office. This role will provide efficient and effective contract administration support to our Services construction operations.
Working closely with the Operations, Commercial & Project managers to assist with and eventually take a key role in coordinating all contract correspondence, administering cost controls and preparing cost reports, submitting invoices and progress claims, and following up on outstanding contract debtors.

Key Responsibilities:

• Co-ordinate all contract correspondence including signing of variations by appropriate Project Manager, returning to client and file
• Assist in the preparation of progress claims and invoices
• Process claims/invoices for sign-off by Project Managers
• Coordinate tender contract reviews
• Liaise with Project Management team for requirements of new contracts and documentation set up including daily diaries
• Complete the contract start up process (new daily dairy sheets, invoices, folders etc)
• Cross reference contracts estimate figures with paid invoices in Jobpac and running invoices spreadsheet ensuring they match
• Upon receipt of annual reviews / variations, update daily diary spreadsheets to reflect new contract rates and conditions
• Advise project management team on contractual and invoicing issues & initiate correspondence with client
• Administer cost controls for projects
• Prepare costing reports for cost plus portions of contracts on a weekly basis and collect relevant invoices for recharging
• Submit invoices / progress claims to clients for approval
• Liaise with client to rectify any discrepancies with invoice / progress claim and amend if necessary
• Preparation of contract notices such as delay, extension of time, and variations,
• Preparation of agreements scope of works with Suppliers and Subcontractors agreements.
• Provide commercial support to the Estimating team.
• Reviewing Clients contracts, identifying risks, and advising departures to meet SRG’s risk appetite.