Contracts and Compliance Specialist

at  VHA Home HealthCare

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.”
View more comments from our clients and their family members.

SKILLS

• Exceptional drafting and proofreading skills
• Detail oriented
• Strong oral and written communication skills
• Effective problem solving and analytical skills
• Highly organized and able to multi task
• Great interpersonal skills with the ability to coordinate the efforts of others
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Takes initiative to accomplish objectives in a timely manner

REQUIRED QUALIFICATIONS

• Bachelor’s degree or law clerk certification
• Minimum 5 years experience in contract administration
• Proficient in Microsoft Word, Outlook, and PowerPoint
• Familiarity with SharePoint and contract management software
  This is a Hybrid role; the incumbent is expected to be in the office 1 day per week.

KEY AREAS OF ACCOUNTABILITY

• Coordinating and administering activities associated with the contract life cycle (i.e., procurement, development, drafting, reviewing, approving, and filing) for all business contracts across the organization. This includes funder, professional services, technical services, academic/research, supplier, confidentiality/NDAs, and information technology agreements.
• Drafting, reviewing, and revising contract terms, with oversight as needed
• Coordinating calls/meetings involving stakeholders from across the organization to collect and incorporate contract feedback.
• Ensuring compliance with VHA policies, procedures, and applicable legal requirements to confirm all processes are correctly followed and to flag any areas or concern
• Facilitating escalation and resolution of unresolved issues
• Subsequent contract administration including filing signed contracts in the contract management system and appropriately tagging for expiration/renewal/extension etc.
• Extracting relevant data and information from signed contracts for business use and compliance management purposes
• Using summary data and other information from signed contracts to improve templates and processes
• Contributing input and advice to the design and any future development of the contract management system and/or operating procedures to continuously improve contract management processes and drive efficiencies
• Tracking and proactively addressing the organization’s contracting needs related to renewals, extensions and amendments
• Monitoring applicable contracting requirements and conducting audits to ensure compliance
• Supporting the legal department on a variety of commercial and legal governance issues relating to contracted requirements
• Execute special projects and other responsibilities as needed.