Contracts Manager

at  Rider Levett Bucknall

DEPARTMENT OVERVIEW:

We are a sector focused construction consultancy business; actively operating and investing in commercial, data centre, industrial & logistics, residential, education, life sciences and retail clients and projects.
As part of our European expansion, RLB’s Contract Management team is growing at an impressive pace. Our team provides a quality approach to deliver demanding, high value and complex projects. We are now seeking experienced Contracts Managers at this exciting stage of our expansion; who’s focus will be on Data Centre construction. Experience within Data Centres, EPC or other large-scale construction projects is desired.

ABOUT US

Confidence today inspires tomorrow
With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, project management and advisory services.
Our achievements are renowned: from the early days of pioneering quantity surveying, to landmark projects such as the Sydney Opera House, HSBC Headquarters Building in Hong Kong, the 2012 London Olympic Games and CityCenter in Las Vegas.
We continue this successful legacy with our dedication to the value, quality and sustainability of the built environment. Our innovative thinking, global reach, and flawless execution push the boundaries. Taking ambitious projects from an idea to reality.
RLB has released the 2022 edition of Perspective, a compilation of insights from members of the RLB team around the world.

• Liaise with internal local and regional teams to identify appropriate companies for inclusion on bid lists / direct negotiations to provide services and carry out works in specific locations. When required, assist with the identification and expansion of supplier list to service the client’s pipeline of work.
• Liaising with staff on all levels of the company to analyse and establish a comprehensive contract strategy. Pre-Award and Post-Award Contract Administration, including but not limited to:
• Prepare and issue “Request for Proposal” packages and handle Bidders’ queries and correspondence. Evaluate proposals and coordinate with the relevant internal teams for input. Draft Award recommendations and submit to management for approval.
• Liaising between parties regarding contract development, and negotiations regarding terms and conditions, and drafting and revising changes as required, and
• Be to focal point of contact for contract related matters for all stakeholders including client, contractor, and internal teams.
• Manage the close-out of Deviations and Exceptions with the project team.
• Finalise the contract approval from various local and regional approvers.
• Monitor contract performance, assess potential risks, and propose mitigation strategies to ensure project success.
• Resolve contract-related disputes, claims, and change orders in a timely and efficient manner.
• Foster strong relationships with clients, subcontractors, suppliers, and legal teams to ensure effective communication and collaboration.
• Develop and maintain digital system of contracts, records, and other documentation as part of a comprehensive claims prevention/avoidance strategy. Set up regular project team meetings to review, evaluate and close out claim notices.
• Advise and draft formal notices with input from project team and confirm with Project Manager
• Attend weekly change management meetings, provide initial review of entitlement of change orders and work with the commercial team to manage close out of provisional change orders within the required contractual period.
• Ensure correct use of contracts tools and forms.
• Perform closing activities as needed.
• Setup, chair, manage and attend Contracts Operations meeting and other project team meetings including change control, commercial for a specific region or project.
• Provide procurement support in drafting and processing change orders for suppliers and vendors.
• Arrange and coordinate the onboarding of suppliers and ensure the supplier screening process is completed.