Conveyancing Assistant

at  Gowling WLG UK LLP

ABOUT YOU:

Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team. Experience of working in a legal environment would be preferable but not essential.

The role will have a residential property focus and will be based in the plot sales part of the team. You will be assisting Conveyancers in dealing with volume plot sales and residential property acquisitions for house builders and other property companies by:

• Issuing transaction documentation – utilising the case management system to generate and issue standard contract and transaction documentation to solicitors and clients within the required timescales together with exchange and completion documentation and correspondence at the relevant stages of a transaction or as and when requested by any member of the team
• Portal, client management and reporting support – assisting with the building and maintenance of client portals, preparing for sales and purchases arranging documents to be uploaded and downloaded to Worksite from external portals plus any other duties as required by the practice to ensure the clients’ requirements are met;
• File Management – receiving instructions from clients and action accordingly, preparing files for exchange and completion;
• Administration duties
• Assisting the Group on all administrative duties as and when required;
• Arrange meetings, coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related papers/itineraries when required;
• Arrange photocopying, printing, organising couriers, sending out letters etc;
• Use effective systems to ensure that both short and long term tasks are completed within required timescales.
• Stamp Duty Land Tax – submitting online applications for SDLT payments (using Landscape online system) and liaising with fee earners with any queries;
• Assisting with property searches and enquiries (using Searchflow and Land Registry Portal) and liaison with appropriate authorities.
• Deeds management – producing deeds audits for clients and auditors, reporting direct to clients. Updating schedules and maintaining complete and accurate records of deeds received and despatched back to clients or third parties as and when required;
• Finance – creating bill requests, finance forms and completing spreadsheets with financial information. Client reporting including financial data – being a point of contact for clients regarding their portals and portfolios. Supporting conveyancers to prepare statements and clear client account balances from files;
• Reporting - entering and updating data in spreadsheets for client reporting/updates. (experience of using Microsoft Excel would be an advantage but is not essential);