Conveyancing & Billing Administrator

at  Logel Homes

The Conveyancing & Billing Administrator plays a crucial role in preparing Final Sales Summaries, completing closing entries according to statements of adjustment, and managing internal billings. This position serves as a key resource for resolving issues, overseeing processes, and monitoring sales contracts from firming up to completion. All responsibilities must be performed in alignment with company policies and procedures, with a strong emphasis on customer service.
Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada’s Best Managed Company’s (Platinum Standard), the 8-time winner of Customer Insight’s Best Customer Experience and 2020,2021, 2022&2023 Multi-Family Builder of The Year. With an exciting, vibrant, and stimulating workplace within the homebuilding industry, the driven team is the embodiment of “Excellence Comes Standard”.

QUALIFICATIONS:

• 2+ years accounting/ billing experience;
• Completed High School Diploma;
• Post-Secondary education is considered an asset;
• Knowledge of basic accounting principles and math skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Excellent communication and interpersonal skills;
• Strong organizational skills ad ability to work under pressure and complete a large volume of work accurately within timelines;
• Strong problem-solving skills.
  The selected candidate will be subject to a comprehensive screening process, including a clear criminal record check, favorable references, and a credit check, to ensure our commitment to maintaining a secure and trustworthy workforce. Our standard hours are 8am to 5pm with up to one-hour lunch break (8 hour days). This role will be entitled to flexible Fridays (or one day per week working from home).
  Our values and policies promote teamwork, innovation, long-term employment, and work-life balance. As a family oriented, community minded company Logel Homes offers comprehensive health and insurance benefits including flex days and flexible work schedules; Personal and Health spending Accounts; RRSP&TFSA matching; team building and reward activities; career growth and advancement.
  At Logel Homes, we value and celebrate diversity in all its forms. We believe that a diverse and inclusive workforce brings together unique perspectives, experiences, and talents, making us stronger as an organization. We are committed to creating an environment where everyone feels welcomed, respected, and supported. We strive to build a diverse team that reflects the communities we serve and foster an inclusive culture that encourages collaboration, innovation, and growth

• Correspond with sales team, solicitors, mortgage brokers, real estate agents and customers as needed;
• Maintain clear and effective communication channels throughout the real estate transaction process;
• Prepares Final Sales Summaries (external billings) and follows sales accounting checklist to ensure all steps have been completed.
• Ensures all revenues, upgrades, addendums, change orders and GST have been accurately accounted for in each billing;
• Resolve all billing discrepancies that may arise and maintain accurate financial records;
• Comply with all deadlines per Accounting and Final Sales Summaries Calendar;
• Maintain possessions listing up to date at all times including future possessions dates and preliminary revenues;
• Prepares and records closing entries as per statement of adjustments once proceeds have been booked by Accountant, Treasury;
• Ensures each transaction has been filled including all supporting documents and applicable correspondence;
• Requests homeowners’ association brochures from HOA office and couriers these to the lawyer’s office. Once units have closed, ensures all signed brochures are returned to the HOA’s office;
• Monthly monitors internal clearing accounts and prepares all intercompany billings for company transactions relating to commissions, marketing, visas and overhead;
• Other billings as required;
• Assists compiling new contract files, firming deals and preparing related reporting as needed.
• Coordinates the return of signed GST rebates from lawyers, updates related records in the database and remits these to CRA.
• Other tasks as assigned/requested by Assistant Controller/Corporate Controller/ CFO