Coordinateur de la paie et des avantages sociaux/Payroll and Benefit Coordi

at  Parkland

EDUCATION:

• Post-secondary education in administration, business, or human resources is required.
• PCP designation is preferred.

REQUIREMENTS:

• Minimum 2 years of payroll processing multi provincial payroll in a large organization with union experience.
• Bi-lingual would be an asset.
• Proficient in MS Word, MS Outlook, and spreadsheet/database (MS Excel) is required.
• Working knowledge of industry payroll systems UKG and Kronos is preferred, or similar payroll system.
• Executes with accuracy and timely in turning around data entry with minimal errors through a strong attention to detail and good organizational skills.
• Excellent communication skills both verbal and written to interact at all levels of the organization and external stakeholders.
• Demonstrates the utmost professionalism in dealing with confidential matters.
• Knowledge of payroll compliance, provincial and federal employment legislation for Canada.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Excellent analysis and problem-solving skills.
• Ability to work independently as well as in a dynamic team environment.

Payroll Processing:

• Prepare, collect, and verify bi-weekly payroll for approximately 200 salaried and hourly employees, ensuring compliance with provincial and federal legislation.
• Manage weekly/bi-weekly payroll for union and non-union employees in Quebec and Ontario, understanding 3 collective agreements (approx. 100 employees).
• Process gross-to-net payroll, including retroactive pay, vacation pay, overtime, commissions, severance, bonuses, shift differentials, and various deductions (e.g., garnishments, union dues, pension).
• Verify auto timesheet accuracy, address missed punches, and ensure timely approval of time and PTO requests, as well as exception entries.
• Collaborate with Finance to reconcile payroll-related general ledger accounts.
• Submit cheques to union and pension plans post-payroll.
• Maintain and report on the PTO plan.
• Manage employee data changes (e.g., new hires, terminations, transfers, promotions) throughout the employee lifecycle.
• Identify and resolve payroll discrepancies through audits, adjustments, and cross-checks with payroll, time, and benefits reports.
• Ensure timely government filings and remittances (e.g., CRA, MRQ, Garnishees, ON WCB).
• Liaise with department managers and P&C teams for clarification or additional information to complete payroll cycles and ensure compliance.
• Address and resolve payroll inquiries from internal and external stakeholders.
• Handle complex payroll issues requiring further investigation.
• Complete T4 and RL1 forms, along with PA adjustments annually.

Benefits:

• Manage Quebec Short Term Disability and Maternity/Paternity benefits.
• Respond to inquiries regarding benefits for Quebec employees (claims, onboarding, life event changes, etc.).

Reporting:

• Monthly union reporting, ON WCB remittances, PD7A (Receiver General), and T4/RL1 balancing.
• Quarterly union reporting.
• Generate weekly, bi-weekly, and monthly reports for managers and the business.
• Provide ad-hoc reports as requested.

Various Projects:

• Serve as backup for other Payroll Administrators for hourly and salaried payroll processing.
• Manage ad-hoc payroll projects.
• Assist with annual merit increases, AIP bonuses, union increases, and benefit updates.
• Handle annual pension/CAAT reporting and vacation rate updates for union employees.
• Manage annual union release hours tracking and reporting.