Coordinator, Administrative

at  Catholic Charities And Community Se

QUALIFICATIONS

• Demonstrated understanding of Microsoft Office including Word, PowerPoint, Excel, Outlook, and Teams.
• 3 -5 years related experience in a fast-paced office setting.
• Ability to work effectively within the framework of Catholic teachings.
• Strong organizational, communication, interpersonal and presentation skills.
• Intermediate knowledge of computers to input information, maintain program data, create and generate reports, and create communications.
• Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population.
• Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base.
  EDUCATION and/or EXPERIENCE
  Associate’s degree or equivalent from a two-year college or technical school in related field; and three to five years related experience and/or training; or equivalent combination of education and experience.

OUR PURPOSE

Catholic Charities of the Archdiocese of Denver has been serving Northern Colorado since 1927. We serve tens of thousands of people each year in seven ministries: Marisol Services, Early Childhood Education, Shelter Services, Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services; and Parish & Community Engagement.
Our employees are crucial to our success in achieving our mission to extend the healing ministry of Jesus Christ to the poor and those in need. Catholic Charities provides a work environment where self-motivated and mission driven individuals are recognized and rewarded.
Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths; as well as an inclusive and welcoming environment for staff, volunteers, and program participants. Candidates who bring diversity to our team are encouraged to apply.

PURPOSE OF POSITION:

An Administrative Assistant at Catholic Charities:

• Organizes office administrative operations and procedures such as supply orders, invoice tracking, database management, filing, and other administrative services as needed.
• Analyzes administrative procedures and workflow within the division, recommends improvements and implements changes as appropriate.
• In collaboration with Denver Shelter Leadership, edits policies and procedures, and other written materials as needed for Denver Shelters.
• Project Coordination as assigned.
• Coordinates collection and preparation of operating reports, such budget and Visa reports and audits.
• Manages assigned data bases (tech, employee phone logs & on/off boarding supplies) as well as data spreadsheets and lists in Teams and SharePoint.
• Manages the Director(s) calendars and schedules meetings and interviews for new hires.
• Directs services such as computer, office equipment and vending machine maintenance and or repair.
• Works with IT to ensure our technology needs are met and maintained.
• Collaborates and fosters good working relationships with internal and external clients/ vendors to ensure our business needs are met.
• Attends and participates in meetings as assigned, taking minutes and maintaining the meeting files. Orders/delivers food as needed for meetings.
• Performs the accounting and bookkeeping function for various accounts and submits reconciliations to Catholic Charities as needed. Develops methods for tracking special grant account expenditures and maintaining the budget utilizing the profit & loss sheets.
• Maintains professional ties with other service organizations/boards/committees for the benefit of the program.
• Occasional transportation of mail, IT equipment or other goods between facilities.

Benefits: In addition to being part of a higher purpose while working in a challenging yet rewarding environment, eligible Catholic Charities employees receive a generous benefits package, including:

• Extensive Paid Time Off (4 weeks accrual for new employees - increasing based on tenure) promoting work life balance.
• 15 Paid Holidays annually (shelters are 24/7, so there may be a need to work some holidays, which would include holiday pay).
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• Choice of 3 PPO Medical Plans (90% of employee’s and 75% of dependent’s premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following start date.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits