Coordinator, AP Vender Management

at  FirstService Residential

JOB OVERVIEW:

Performs duties related to processing highly complex issues associated to invoices in the AvidXchange accounting system exception queues as well as batching of approved invoices into the accounting system for payment processing.
The Coordinator, AP Vendor Management is a Hybrid position and requires three days in the office, weekly.

SKILLS & QUALIFICATIONS:

• High School Diploma or Equivalent required.
• Two years of experience in a related field is preferred.
• Must have strong computers and systems knowledge and proficiency.
• Excellent customer service skills.
• Strong verbal and written communication skills.
• Detail oriented and strong organizational skills.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven
• Critical thinking, problem solving, judgment and decision-making abilities.

DISCLAIMER:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any tim

• Responsible to create new vendors and/or assign to the property across all servers ensuring all proper documentation is provided. Ensure all W9 documents are saved into the system for audit purposes. Indexing
• Responsible for forwarding to Avid all new vendors request submitted through the Vendor Management Inbox.
• Responsible for sorting the mail, separating utility bills, insurance and final notices and ensure they are scanned and indexed in Avid.
• Responsible of any updates with the vendors such as but not limited to: change of address, assign or unassigned in Cam Acct and Avid, changes with the legal name and Federal Tax ID number. Ensure all the proper flags for 1099 vendors are checked.
• Responsible for the Supplier Research exception queue in Avid.
• Responsible for property termination process. Ensure all necessary documents and/or reports are collected after contract ending date and handed to the Winn/Loss department.
• Responsible for setting up “Start Up” new vendors in Cam Acct and Avid
• Responsible to reroute invoices for no longer manage properties to new management company