Coordinator, Clinical Compliance Tracking

at  Mount Saint Marys University

Category:

Staff
Locations:

Los Angeles, CA
Posted:

Aug 9, 2024
Closes:

Open Until Filled
Type:

Full-time
Position ID:

179825
Job Description:
The priority purpose of this position is to understand, explain, and apply established guidelines for clinical placement compliance tracking, as it pertains to student and faculty safety checks, health clearances, evidence of training, and clinical onboarding. Additionally, this position will evaluate the department’s compliance-tracking guidelines and work with the assistant director to ensure the compliance-tracking process is clear and understandable for students and faculty. . Under the Assistant Director’s guidance and direction, this position provides cross-coverage support for clinical onboarding, clinical placement; and provides effective assistance in administrative support to the Assistant Director and Director of Clinical Placements.
Work Location: Doheny Campus (Downtown Los Angeles).
Start Date: Immediately
Applications Deadline: Open until filled
Position Hourly Rate: $19.50
Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description.

KNOWLEDGE:

• Strong working knowledge of an office environment including, but not limited to, typing, operation of various office machines (e.g. desktop and laptop computer, 10-key calculator, copier, FAX)
• Excellent working knowledge of software applications (i.e. MS Office, Excel, Publisher, clinical compliance platform or similar software)

ABILITIES AND SKILLS:

• Effectively organize, prioritize, and handle multiple tasks to meet established deadlines.
• Provide professional and efficient customer service.
• Build rapport and communicate effectively with the University and affiliate community.
• Easily and accurately follow instructions.
• Analytical skills, detail-oriented, and discrete handling of confidential information.
• Creative problem solver.
• Exercise sound judgment and decision making.
• Self-starter and team player who is able to work independently and in collaborative settings.
• Effectively lead, support, encourage, and supervise team members.

EDUCATION:

• Minimum AA degree

EXPERIENCE:

• One year of administrative support experience working in a multi-functional department.
• Experience in academic setting a plus.
  Additional Information:
  Mount Saint Mary’s University’s commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.
  We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.
  Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary’s University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.
  As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you.
  Application Instructions:
  Please submit cover letter and resume.
  Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.
  A background check will be required.
  Employees may disclose their COVID-19 vaccination status with MSMU’s Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.

DUTIES AND RESPONSIBILITIES:

• Understands and explains the requirements for compliance tracking (safety checks, health clearances, and evidence of training)
• Applies guidelines of clinical placement compliance tracking to all nursing department students and faculty accounts
• Develops and maintain data management systems to effectively track and update compliance status
• Participates in preparing and presenting compliance tracking system training sessions to students and faculty
• Provides individual student and faculty support as needed
• Develops template resources for students’ frequently asked questions and compliance and renewal-related correspondence.
• Collaborates with clinical placement leadership to identify and implement optimization strategies for both internal and commercial compliance tracking processes and systems
• Develop and communicates timelines to ensure that students and faculty meet full compliance requirements
• Collaborates with clinical placement and program leadership to trouble-shoot incomplete and expired accounts
• Maintains confidentiality related to all student and faculty compliance information
• Reports flagged results to clinical placement and program leadership
• Runs compliance tracking system reports and provide regular updates to clinical placement leadership
• Cross-trains to clinical onboarding processes. Understand, explain, gather, submit, and monitor student and faculty clinical paperwork/trainings required by clinical sites for all nursing program practicum groups
• Communicates with clinical agencies with regards to student and faculty paperwork, training, and expectations
• Collaborates with program administrative teams during weekly meetings to ensure students and faculty meet compliance deadlines
• Assists in the daily operations of the Clinical Placement office
• Assists with the establishment of systems to streamline office flow via use of the computer software systems, e.g. Microsoft Word, Excel spreadsheets
• Assists with data collection and reports related to requests for auditing information from clinical partners
• Assists the dean and directors in the preparation of accreditation and regulatory materials, and in the accreditation and approval processes

OTHER DUTIES AND RESPONSIBILITIES:

• Perform other job-related duties, as assigned
  Requirements: