Coordinator, Communications & Legislative Affairs

at  Aerospace Industries Association

Description:
The Coordinator, Communications and Legislative Affairs, serves as the operational backbone for two critical divisions of the Aerospace Industries Association (AIA). The coordinator supports the strategic and tactical goals of AIA’s advocacy and outreach teams — key functions of the leading trade association for the American aerospace and defense industry.
The ideal candidate is well organized, discreet, collegial, and customer service-oriented, with excellent communication and writing skills, ability to multi-task, and attention to detail. They must be able to quickly switch between near - and long-term tasks and balance that against supporting strategic planning and execution demands for each division. Managing complex schedules, streamlining day-to-day operations, maintaining excellent records, and meeting constantly changing deadlines and requirements is essential to the position. Experience on Capitol Hill or in a comparable legislative role and/or in communications or media is a plus.

MINIMUM REQUIREMENTS:

• Native understanding and extensive work within the Microsoft Office environment (Outlook, Word, Excel, PowerPoint, Project, Sharepoint) is required
• Strong oral and written communications skills (concise, timely, positive nature)
• Ability to work under time pressure to meet deadlines and capability to quickly flex to changes in priorities. In addition, be flexible where extra hours are needed without always being asked
• A team player attitude, with dynamic customer service, and proven ability to respond to internal and external requests, from all levels of leadership, for assistance promptly, professionally, and effectively
• Ability to independently prioritize, multi-task duties, and collaborate across AIA. In addition, possesses well-developed interpersonal and time management skills
• Natural desire to take ownership to contribute to the broader team.
• Motivated, “can-do” attitude that contributes to the mission of the organization and the industry
• Ability to handle confidential information with professionalism, maturity, and trust

DESIRED SKILLS/EXPERIENCE:

• 1-2 years’ of relevant operational, administrative, or project management experience
• College or Associates degree, or equivalent work experience, ideally in a relevant field such as political science, public affairs/policy, business/economics, journalism/communications, English, preferred
• Interest and experience with Capitol Hill and the legislative landscape and/or a strong background in communications/public relations/public affairs
• Knowledge of the media landscape and an eye for breaking, relevant news
• Experience with PhotoShop, Canva, or other design programs
• Experience conducting and presenting research
• Experience managing to a principal and/or senior leadership
• Passion for the American aerospace and defense industry
  The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

This position will have primary responsibility for operational support of both the Communications and Legislative Affairs division teams, including schedule and calendar maintenance, expense filing, coordinating team meetings, engagement with internal/external stakeholders on behalf of each leader, division-wide near- and long-term planning activities, and other responsibilities as directed by the Vice Presidents.
The coordinator will also support overall division tasks, including assisting with council, committees and working group actions, preparing, and disseminating initial drafts of documents for member company distribution and/or AIA leadership, preparing policy summaries for AIA leadership and members, and collaborating on Association-wide flagship events.
This position is responsible for performing a variety of administrative activities and functions. In this capacity, the coordinator will be responsible for a wide range of daily and long-term projects.