Coordinator, Contract & Document Administration 1

at  SES

YOUR PROFILE

1) Must have

• At least one year of related experience
• Good understanding of IT and documentation management
• Experienced using Microsoft Office tools including Word, Scanners, Printers and other electronic support systems
• Fluency in English and knowledge and understanding of oral and written French (German an additional asset)
• Security Clearance is required

GOOD TO KNOW

SES is an Equal Opportunity Employer, committed to workplace diversity & inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other characteristics protected by local, state, or federal law.

The mission of the role is to handle all group-wide legal, financial, technical and administrative documents to be controlled at SES locations in Betzdorf as well as in other locations. This task includes training of DMS users. In addition, the role also comprises a key support function to the data management process jointly led by the IT Security team and the Legal team.

You will be responsible for (this is not an exhaustive list):

• Ensuring compliance with corporate legal requirements for all managed entities (corporate houskeeping including drafting of corporate documents and filings with public registers).
• Manage the organisation, classification, maintenance and inventory of group-wide archives & libraries and current legal, financial, statutory and technical documentation within the location of projects and departments.
• Continue to develop the Document Management System, train users across SES, ensure implementation of and integration with existing information and customer management tools.
• Manage the maintenance of the physical archive and library rooms, making sure that there are adequate supplies of materials for public use, that the rooms look presentable, that documents are shelved within reasonable time frame.
• Act as Contract Processing Officer: Manage signature process of contracts, wet-ink or e-signature.
• Improve knowledge of data management in various aspects
• Organize legal workshops as required