Coordinator, Equipment and Supplies, Business Management Office

at  PHSA

COORDINATOR, EQUIPMENT AND SUPPLIES, BUSINESS MANAGEMENT OFFICE

Children’s & Women’s Health Center
Vancouver, BC
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Program Manager, the Coordinator participates as a member of the management team in the strategic and operations planning and development of policies and procedures for the program, and is responsible for overseeing the day-to-day operational requirements of assigned area(s) within the program. The Coordinator leads discussions with the Program Leaders and staff of the assigned area(s) to identify, select, evaluate and introduce new equipment and supplies that support clinical practice in providing safe patient care. Collaborates with health care providers and BCCSS on product utilization and standardization in a safe and cost effective equipment and supplies solution. Assists in the development and implementation of change management processes. Provides input in equipment and supplies contractual arrangements. Organizes clinical trials on new equipment introduced into the assigned area(s). Supervises staff for the assigned area(s) including making determinations on recruitment and selection, performance management, discipline, training, coaching and leading teams. Participates in quality assurance activates, and follow-up on patient safety learning events.

WHAT YOU BRING

Qualifications

• A level of education, training, and experience equivalent to a recognized Diploma program in a health, business, Supply Chain/logistic or technology related discipline plus three (3) years’ experience in a supply chain or supply systems environment, including two (2) years in a managerial or leadership capacity; or an equivalent combination of education, training and experience.
• Demonstrated ability to supervise, build team and promote teamwork. Demonstrated ability to operate related equipment including applicable software applications and knowledge of purchasing and inventory and other clinical and business applications. Demonstrated effective communication, problem resolution and critical thinking/analytical skills. Ability to evaluate staff, education requirements and to conduct training and orientation sessions. Demonstrated success in broad business skills including human resources, operations, development of business, strategic, financial, marketing and forecasting plans and project management, and preferably with a broad understanding of the clinical care process and multidisciplinary health care provision. .Able to operate related equipment including applicable software applications.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

WHAT WE DO

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.
One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

• Provides leadership, guidance and supervision to staff for the assigned area(s) using effective management techniques including recruitment and selection, coaching, mentoring, training and performance management and employee discipline. Approves leave requests and monitors and addresses attendance and overtime. Works in collaboration with Human Recourses in accordance with applicable collective agreements.
• Lead discussions with managers, physicians, respiratory therapists, educators, senior practice leaders and other health care providers in identifying the appropriate equipment and supplies to support clinical practice and safe patient care.
• Oversees and coordinates the planning and procurement process, project implementation and evaluation of equipment and supplies.
• Contributes to the organization of the trial and evaluation of new equipment and products with sales representative and health providers. Activities include developing product evaluation forms to be complete by participants involved in the evaluation process. Complies and analyzes evaluation results and present to committees and leaders.
• Supports the educators with-in-servicing orientation related to equipment to all program area members and orients new employees to existing equipment.
• Liaises with external vendors, outside contractors, BCCSS and In-Hospital Replenishment Department to participate in the negotiation of the program area’s equipment and supplies.
• Participates in quality improvement initiatives and accreditation activities. Recommends adjustments to policy and process improvement on an on-going basis. Assesses and meets quality assurance standards in minimizing and managing critical incidents as it pertains to equipment and supplies.
• Participates in the development of standards and procedures with key stakeholders in accordance to best practice. Provides support for system integration testing, updates, and troubleshooting with users.
• Participates in user meetings; assists and/or undertakes a variety of projects as assigned by Manager as appropriate.