Coordinator, Human Resources

at  Crofton House School

REQUIREMENTS/ QUALIFICATIONS:

• Knowledge of HRIS systems (UKG an asset); proficiency with the administrative set up and back-end platform structure of HRIS systems
• Experience with Business Intelligence (BI) Reporting an asset
• Extensive experience with the Google Suite and/or Microsoft 365
• Strong verbal and written communication skills
• Strong acumen in document control and system structures
• Extensive administrative experience with ability to establish priorities, manage conflicting deadlines and respond with appropriate levels of urgency
• Experience in managing high volume scheduling
• Ability to adapt well to change, think ahead and anticipate issues
• Exercise discretion in dealing with confidential and sensitive issues
• A proactive approach to problem-solving and confident decision-making skills
• Self-directed, willing to take initiative to implement improvements
• Ability to work both as part of a team and independently

• Assist with the day-to-day operations of the HR Department
• Work with the Director, HR on departmental goals and objectives
• Assist with the implementation and delivery of HR programs and initiatives
• System administrator for UKG (HR system)
• Coordinate and support with the preparation, completion, distribution and filing of HR employee documentation (contracts, memo’s, employee confirmation letters etc.)
• Assist with aspects of the full recruitment cycle i.e. posting positions, scheduling, phone screening, reference checks, etc.
• Maintain and update employee data, ensuring accuracy and compliance with legal and school policies
• Coordinate New Hire on-boarding process and maintain new hire site to ensure a smooth start for new hires
• Support the analysis of HR employee data, metrics, and information to generate insights that will guide recommendations and decision-making
• Ensure HR documentation flow and related records are maintained in accordance to internal control systems, and the requirements of the Ministry; track all TRB certification and criminal record check expiry dates
• Collaborate with the Administrator, Payroll and Benefits to support the accurate processing of the employee cycle (new hires, offboarding, changes, etc.)
• Respond to general employee inquiries and escalate issues as appropriate
• Coordinate the compilation of documentation for Teacher Regulation Branch applications
• Assist the Director, HR prepare for special events/projects such as career fair(s) and orientation day
• Organize employee training programs as needed
• Maintain HR calendar
• Work with the Communications Department on internal communications, website content & updates pertaining to HR matters
• Actively participate on the Joint Health & Safety Committee; schedule monthly meetings, take minutes
• Process receipts and HR Visa for Accounts Payable and enter HR purchases into purchase order system
• Provide lunchtime reception coverage for main switchboard
• Establish a rapport with the whole school community
• Other duties as required