Coordinator, Philanthropy & Alumni Relations

at  Douglas College

WORK ARRANGEMENTS

This regular full-time (35 hours per week) position is available starting September 30, 2024. Regular hours of work are Monday to Friday, 8:30 to 4:30 am – pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; however, successful candidate must be available for occasional work at the New Westminster Campus. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College’s Work From Home Policy.

WHAT DOUGLAS OFFERS

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

THE ROLE

Reporting to the Associate Director, Annual Giving and Alumni Relations or the Manager, Philanthropy & Alumni Relations, the Coordinator, Philanthropy and Alumni Relations provides program implementation and coordination support to the philanthropy and alumni relations programs at Douglas College Foundation. The Coordinator participates in on-going fundraising, stewardship, alumni events and programming and supports the development and implementation of new unit initiatives that advance the Foundation’s priorities and strategic plans.

5. PERFORMS OTHER RELATED DUTIES.

a) Liaises with other college departments on developing and implementing programs to keep alumni actively engaged and informed with the College;
b) Participates in Foundation events and/or strategic initiatives at both campuses; and
c) Performs other duties as assigned.

TO BE SUCCESSFUL IN THIS ROLE YOU WILL NEED

• Bachelor’s degree in Communications, Marketing, Business Administration and/or completion of two or more Fundamentals of Fundraising courses (AFP or other accredited post-secondary institution) plus two years of related experience (fundraising preferred). An equivalent combination of education and experience may be considered;
• Proven ability to manage essential components of an integrated development plan;
• Demonstrated success in securing gifts in the $5,000-$25,000 range;
• Proven ability to develop and sustain relationships with current and prospective donors and volunteers through a moves management cycle, which converts to a gift by the prospect to the organization;
• Basic understanding of a philanthropy program in an academic setting and how an alumni program integrates into it;
• Demonstrated success planning individual and group solicitation strategies to secure philanthropic gifts;
• Experience in working with and securing Affinity partnerships or business development;
• Experience managing, executing and evaluating communication strategy that effectively integrate institutional priorities and messaging into Alumni communications and activities;
• Basic experience preparing and distributing electronic marketing materials including managing webpages and its content;
• Basic understanding of volunteer engagement and experience managing volunteers;
• Demonstrated ability to deal with sensitive situations and personal and confidential information with diplomacy, tact and professionalism;
• Demonstrated success in event coordination and implementation, including putting together event briefs and logistical plans;
• Ability to work collaboratively and courteously with colleagues throughout the College, donors, alumni, volunteers, other constituents and the public;
• Strong interpersonal and intercultural skills; an appreciation for diversity and adaptability to different groups and cultures;
• Excellent communication skills including verbal, written and presentation;
• Flexibility, initiative, and a collaborative problem-solving approach;
• Demonstrated ability to:
  o develop content for a wide variety of audiences.
  o set priorities and be creative in an environment where resources are limited.
  o work independently and thrive in a team environment to achieve goals.

o plan, organize, complete multiple tasks simultaneously while paying close attention to detail and prioritize to meet deadlines;

• Intermediate to Advanced knowledge of Microsoft Office Suite of products (Word, Excel, PowerPoint, etc.);
• Advanced technology skills to maximize organizational goals, such as social media channels;
• Experience with Raiser’s Edge or NXT database or another Alumni/Development system an asset.
• High degree of professional and ethical standards for handling confidential information, including a shared donor database;
• Experience working with budgets and spreadsheets; and
• Ability to travel between campuses and work evenings and weekends as needed.