Coordinator / Senior Coordinator

at  Wrtsil

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wärtsilä’s purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.
We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent - want to join the ride?
Energy Services is a global organisation focusing on the complete lifecycle of our customers to ensure the efficiency and performance of their power plants.
The role of Energy Services is to develop our lifecycle services offering, drive the increased sales of long-term service agreements and lifecycle upgrade projects and develop our delivery capabilities for lifecycle services.
In Energy Services / Upgrades we are now looking for a coordinator or Senior Coordinator to join our Procurement & Logistics team to support project teams with invoicing, customs clearance and trade finance-related matters.

REQUIREMENTS:

• BBA education or similar
• Customer based mindset
• Preferable previous experience working with Invoicing, supply chain-related activities
• Experience handling of Letter of credits
• Experience handling of export declarations and closing of those
• Systematic way of working
• Problem-solving attitude
• Knowledge of VATs within international business and Incoterms
• Previous knowledge and handling of the following tools SAP, Logwis, M-files and MS Office can be seen as a benefit
• Fluent written and spoken English, Finnish or Swedish

In the coordinator role you will be responsible for the following activities:

• Issuing of shipment documents (Invoice, packing lists, COO, A.TR)
• Take care of the customs clearance documents that are closed and archived in M-files
• Inform shipments to Intrastat reporting
• Ensuring good sales order quality with project teams
• Final invoicing of the customers
• Trade finance activities. Checking letters of credit and ensuring those are correct
• Down payment follow-up. Have we received payment from the customers