Coordinator, Staff Relations and Office of the COO

at  University of Toronto

Date Posted: 02/07/2025
Req ID: 41606
Faculty/Division: VP - Division of University Advancement
Department: Advancement Services
Campus: St. George (Downtown Toronto)

ABOUT US:

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.
Through our current Defy Gravity campaign, the team supports U of T’s commitment to inclusive excellence – the idea that every member of our community should thrive in an environment of belonging – and helps the University bring together top minds from every conceivable background to create a healthier, more sustainable, and equitable world. In this ecosystem, there is an emphasis on collaboration, diplomacy, teamwork and mission focus as the Division of University Advancement supports our Faculties, Campuses and Divisions as a shared service.
The Division of University Advancement at the University of Toronto is committed to a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; doubling the number of newly engaged alumni; achieving Advancement goals through the foundational integration of Alumni Relations and Development both centrally and through collaborations with divisional colleagues; creating an organization and culture that fosters diversity and inclusiveness.

POSITION SUMMARY:

Under general direction, the Coordinator, Staff Relations and Office of the Chief Operating Officer (COO) works independently to provide a range of Division of University Advancement (DUA) HR services for the Office of the COO in the areas of recruitment, job description drafting and updates, managing onboarding/offboarding programs, special projects, and office administration. Key responsibilities include providing front-line advice and information to staff regarding employment policies and collective agreement provisions; coordinating recruitment activities for USW, PM and AP positions; assisting with the development and implementation of proactive recruitment strategies; using discretion to handle very confidential information in an appropriate manner and to refer more complex queries as appropriate; managing in-person inquiries; providing project management support to onboarding/offboarding for Advancement Services team; provides administrative support to the COO and Manager, Staff Relations; provides administrative support to the Advancement EDI Community Council and maintains up-to-date knowledge of relevant legislation and of University policies and procedures.

EDUCATION:

• University degree in a relevant discipline, plus completion of related professional development courses in pursuit of CHRP designation, or equivalent combination of education and experience.

EXPERIENCE:

• Two to three (2-3) years’ progressive human resources experience, preferably with experience in the areas of: recruitment, equity and diversity, collective agreement interpretation, training and development.
• Knowledge of and experience using an on-line recruitment system and experience in sourcing candidates essential, preferably experience with using social media recruitment tools.
• Experience screening resumes and the principles of behavioral based interviewing.

SKILLS:

• Keyboarding skills, proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Excel.
• Experience with Visio an asset.
• Experience with HRIS an asset.

Please refer the Job description for details