Coordinator, Youth Programs

at  ILAC

THE COMPANY

Founded in 1992, Tamwood International College Ltd. is part of a group of companies that operate a number of carefully designed and managed Career Colleges, Language Schools, Summer Camps and a work and travel company across Canada and the USA. We are a group of passionate educators and professional and we are looking for someone who wants to make an impact on our organization and help us achieve our mission of transforming lives. We believe that by teaching, coaching and encouraging our clients we help them develop their talents, achieve their goals and realize their potential.
Job Overview:
Job Title: Youth Programs Coordinator
Department: Tamwood International Camps
Location: Vancouver
Job Type: Full-time, Year-Round
The Youth Programs Coordinator is a key member of the Tamwood International Camps team, providing year-round administrative and operational support to the camp management staff. This role contributes to the smooth execution of all camp programs by coordinating logistics, managing communications, and assisting with pre-season planning and post-season evaluation. The Coordinator works closely with the Manager of Youth Programs and the Director of Programming as well as other departments to deliver high-quality experiences for campers and staff.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Recreation, Education, Business Administration, or a related field (preferred).
• Minimum 2 years of experience in administrative or operational support roles, preferably in a camp or educational setting.
• Strong organizational and project management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, CRM systems, and online registration platforms.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexibility to work occasional evenings and weekends during peak camp periods.
• Experience in youth programming or international education is an asset.

1. Administrative Support:

• Assist in the development and execution of camp operational plans, schedules, and budgets.
• Maintain accurate records, reports, and databases related to camp operations.
• Respond to inquiries from parents during camp season.

1. Program Coordination:

• Support the planning and organization of camp activities, excursions, and special events.
• Work with camp management staff to ensure compliance with safety regulations and policies.
• Assist in the onboarding, and training of seasonal staff.
• Prepare and distribute pre-camp materials, including schedules, staff manuals, and camper welcome packages.

1. Marketing & Communications:

• Collaborate with the marketing team to support promotional campaigns and social media initiatives.
• Gather and analyze feedback from campers, parents, and staff to enhance future camp experiences.

1. Logistics & Operations:

• Assist in organizing staff travel, accommodation, and transportation logistics.
• Coordinate facility bookings and ensure readiness for the camp season.

1. Post-Season Analysis:

• Assist with the evaluation of camp programs and prepare reports with key insights and recommendations.
• Support the collection and analysis of camper and staff feedback for continuous improvement.
• Participate in strategic planning meetings to enhance future camp seasons.