Copy of Copy of Project Accounting Specialist (Temporary role for 12months)

at  IBI Group

Company Description
Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Job Description
Arcadis is seeking a Project Accounting Specialist in our Places Business Area. The position will be based in Alberta, Ontario, or Manitoba.
Reporting to: Finance Project Controller
The purpose of this role is to operate in a team environment with a focus on project accounting activities of the full project lifecycle resulting in effective business partnering throughout the business. Operating collaboratively between the various functional groups and the wider Finance team. Assist in the effective management of projects through compliance with company procedures whilst delivering best practice and applying Project Management principles. Assist in ensuring Arcadis’ business systems are updated and maintained on a regular basis and providing accurate financial information. Ensure that cash management activities are a constant focus with a continuous pursuit of improving cash flow by maximizing billing and debt collection on projects by working closely with credit control team. Drive continuous improvement in the development of Financial Processes and Financial systems. Ensure a superior health and safety perspective in everything the team does.

The main responsibilities of this role include, but are not limited to:

• Draft invoices, confirm invoice adheres to client’s invoicing terms and submit to Project Manager for review.
• Promptly action invoicing requests and prepare necessary backup (timecards, AP, expense reports) and supplemental documentation for Project Manager approval.
• Drive monthly routine to proactively drive need for invoicing, communicate Project Manager related invoicing delays.
• Monitor the Global Billing Dashboard for invoicing/crediting needs and continuously check statuses, notes and substages.
• Monitor working capital for projects including reviewing WIP and liaising with Project Manager and Project Assistant to provide insight and commentary to management to support with working capital reviews to drive increased cash flow.
• Ability to be flexible and multi-task, as deliverable requirements can change rapidly.
• Participate in monthly project reviews on projects to ensure the Project is accurately reporting the financials each month and gain an understanding of key concerns the project delivery team has, including ensuring appropriate revenue recognition aligned with IFRS standards.
• Perform other duties and responsibilities as required from time to time by your manager or Arcadis.
• Ensure you are familiar and compliant with Health and Safety regulations and guidelines.

QUALIFICATIONS

• Relevant accounting degree or diploma with minimum 3 years of relevant experience in accounting/billing
• Effective communication and organization skills required
• High attention to detail required
• Background in project accounting an asset
• Continuous improvement mindset an asset
• Experience in Oracle an asset
  Additional Information
  We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
  You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
  Together, we can create a lasting legacy.

• Draft invoices, confirm invoice adheres to client’s invoicing terms and submit to Project Manager for review.
• Promptly action invoicing requests and prepare necessary backup (timecards, AP, expense reports) and supplemental documentation for Project Manager approval.
• Drive monthly routine to proactively drive need for invoicing, communicate Project Manager related invoicing delays.
• Monitor the Global Billing Dashboard for invoicing/crediting needs and continuously check statuses, notes and substages.
• Monitor working capital for projects including reviewing WIP and liaising with Project Manager and Project Assistant to provide insight and commentary to management to support with working capital reviews to drive increased cash flow.
• Ability to be flexible and multi-task, as deliverable requirements can change rapidly.
• Participate in monthly project reviews on projects to ensure the Project is accurately reporting the financials each month and gain an understanding of key concerns the project delivery team has, including ensuring appropriate revenue recognition aligned with IFRS standards.
• Perform other duties and responsibilities as required from time to time by your manager or Arcadis.
• Ensure you are familiar and compliant with Health and Safety regulations and guidelines