Corporate Board Assistant

at  Benefact Group

Working hours: 35 hours per week, Monday to Friday
Duration: Permanent
Location: Gloucester
Job Ref: 2345

KNOWLEDGE, SKILLS AND EXPERIENCE

• Proven experience in a senior secretarial role.
• Experienced in dealing with Senior Executives, Non- Executive Directors and Board Committees.
• Proven track record of strong relationship management with senior executives, Non-Executive Directors and senior external stakeholders.
• Strong IT skills.
• Proven organisational and project management skills.
• Strong influencing skills, with ability to support and challenge business leadership to ensure delivery of high quality papers and follow up on actions.
• The ability to multi-task, manage work under pressure, to complete work accurately and deliver to agreed deadlines.
• Ability to communicate and influence at all levels of business operations.
• Ability to work independently on own initiative.

ABOUT US

Benefact Group is a unique international financial services Group made up of over 30 businesses. We are owned by a charity and are currently the UK’s 3rd largest corporate donor, having given away £200 million since 2016. We have ambitious plans to become the UK’s number one corporate donor, with strategic objectives in place to double the Group’s size.
We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.
At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.

ABOUT THE ROLE

Benefact Group, are looking for a Corporate Office Assistant to join our Gloucester office.
As Corporate Office Assistant you will provide secretarial and organisational management to the GMB and Board of Directors of Group companies to facilitate the efficient running of Board and Committee meetings and other governance activities utilising appropriate technology to maximise productivity and business performance.
Joining our rapidly expanding and innovative Group presents a fantastic opportunity to develop your career and become an integral part of an inclusive, purpose-led organisation.

KEY RESPONSIBILITIES

• To organise Board, Committee and Annual General Meetings including the annual planning and organising of meetings, producing agendas, co-ordination and quality control of papers and producing minutes and resolutions, booking meeting rooms and other ancillary matters.
• To continually improve and streamline the Board and Committee processes, making effective use of new and existing technology.
• To review the Board portal regularly and ensure it is kept up to date.
• To work in partnership with the business to ensure that the needs of the Board and Committees are understood and fully integrated into Board and Committee papers submitted.
• To proactively track, expedite and report on follow up Board and Committee actions.
• Co-ordination and delivery of Board governance activities such as induction, board evaluations, training, and management of conflicts of interest.
• To ensure that all Board policies are reviewed regularly and approved by the Board.
• To lead specific projects to improve the board process.
• To ensure that Board practices adopted by Ecclesiastical are adopted by the Boards including internationally.