Corporate Documentation Clerk

at  Gowling WLG

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

QUALIFICATIONS:

• Post secondary education or equivalent experience. Education in office administration, paralegal or legal assistant studies is considered an asset.
• Minimum 1 year experience in an office environment handling corporate and/or governance documents. Experience with Corporate minute books would be considered an asset.
• Knowledge of Microsoft Office Suite and Nuance PDF or Adobe Acrobat.
• Strong organizational skills with an excellent attention to detail.
• Strong keyboarding skills
• Excellent customer service and problem solving skills
• Strong verbal and written communication with the ability to work effectively with other staff and professionals.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted.

• Reviewing and organizing physical corporate files according to established standards to prepare them for digitization process.
• Exercising discretion and judgement when reviewing and organizing documents within the corporate records.
• Performing ongoing quality control throughout the review and organization process.
• Data entry focused on client information and client documentation.
• Organizing, labeling and filing of electronic files.
• Act as a go-to person for professionals and staff for status of corporate files within the digitization process.
• Scanning of documents as required.
• Any other duties as required.