Corporate Governance Manager (Senior Executive Officer)

at  Irish Medical Council

CORPORATE GOVERNANCE MANAGER (SENIOR EXECUTIVE OFFICER)

The Medical Council are looking to recruit a Corporate Governance Executive at Senior Executive Officer Grade.

• Report to the Head of Council Governance or Head of Corporate Affairs on all matters pertaining to the work of the section.
• Co-ordination of the operations, meeting support and logistics management for all Council meetings - Governance, Regulatory and Extraordinary Council Meetings to include:
  o agenda management
  o accurate minute taking
  o attendance and quorum management
  o tracking actions
  o gathering and collating the documentation to support Council meetings.
  o uploading meeting materials to the Council’s Documental Portal and/or Secure File site
  o managing the process deadlines effectively for the flow of information to all Council meetings
  o responsible for meeting arrangements e.g. catering, room bookings, IT requirements

o supporting communications with Council members and responses to queries

• Co-ordination of the operations, meeting support and logistics for any additional Council events to include Away Days.
• Provide support and tracking across other Council Governance activities including recruitment campaigns, new member induction processes, tracking terms of appointments, elections process, Committee terms of reference, website updates and updating of Council resources area
• Develop and manage key internal relationships to ensure successful delivery of service to Council.
• Develop and manage relationships with Council members, in particular the President and Vice-President to ensure successful delivery of service to Council.
• Assist in the development of tailored induction, Training and Development programmes for both Council and Committee members
• Make arrangements for speakers, venues, catering, training materials and issue of CPD certification to attendees in relation to training events.
• Co-ordinate governance activities such as compliance with statutory requirements such as the Code of Practise for the Governance of State Bodies, Medical Council Governance Framework documentation and Standing Orders, Ethics in Public Office returns and maintenance of the Register of Interests for Council Members and any other relevant legislative requirements.
• Identify and implement continuous business process improvements in the support activities for Council, Committees and other corporate governance arrangements.
• Work closely with their reporting manager in delivering on a range of key activities including, business planning, risk management (to include identifying, assessing, monitoring and addressing risks), adherence to data protection / information governance requirements, annual and other reporting, corporate governance matters and business process improvements.
• Perform any other duties as may be assigned from time to time.