Corporate Office Coordinator

at  Aman Group Sarl

Corporate Office Coordinator

• Baar, Switzerland
• Executive Office
• 2794
• Corporate Office - Switzerland

Job Description

POSITION OVERVIEW

This exciting opportunity based out of Aman’s Corporate Office in Baar will be the main contact person for a wide range of administrative and executive support-related tasks, including administrative support to the Chief Human Resources Officer (CHRO), Chief Legal Officer (CLO), and Managing Director EMEA (MD EMEA). The Corporate Office Coordinator will work closely with the senior leadership team in the Baar office and be a highly resourceful team player, comfortable working in a fast-paced environment with high demands. The ideal candidate remains flexible, proactive, and efficient under pressure, with strong written and verbal communication, administrative, and organizational skills. This role requires good judgment, the ability to manage multiple priorities, and a genuine passion for hospitality and guest experience.

QUALIFICATIONS

• 2+ years of hands-on administrative support experience.
• Excellent communication skills in English.
• Fluency in German is advantageous.
• Proficiency in MS Word, MS Excel, PowerPoint.
• Strong organisational and time-management abilities with keen attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• A proactive approach with a willingness to learn and adapt in a dynamic environment.
• Positive team player and shows a willingness to go the extra mile for our colleagues.

• Be the first point of contact in welcoming visitors to the corporate office, representing the brand.
• Support the senior Corporate Office team with calendar management, arranging travel itineraries including flights and hotels, expenses, and offer general support to the wider team.
• Assist in the organisation of onsite and offsite meetings.
• Responsible for administrative tasks such as handling courier and post including collection from the post office and other locations when necessary, scanning and filing documents, processing invoices, creating ad hoc reports.
• Take ownership for the daily management of the office such keeping the office and meeting rooms tidy and representable at all times, ordering online weekly grocery and stationary orders, ensuring the office is always fully stocked.
• Responsible for the meeting room setup for visitors, offering refreshments on arrival and during meetings.
• Responsible for general office upkeep including building management such coordination with the landlord or the cleaning company, arrangement of office maintenance and repairs when needed.
• Effective vendor management to ensure work carried out by outsourced providers is up to standard.
• Administer security access to the Baar office for colleagues and visitors.
• Execute safe workplace measures and ensure compliance with regulations and guidelines.
• Manage office budget and expenses.
• Be forthcoming and approachable for all colleagues and guests.