Corporate Services Specialist

at  SEI1GLOBAL

The SEI Luxembourg team (“SEI Lux”) is seeking a Corporate Specialist. SEI Lux provides domiciliation services to Luxembourg domiciled funds ensuring that the funds are managed in compliance with regulatory requirements and funds’ constitutional documents along with Fund Administration and Depositary services. The Specialist will liaise with Investment Managers, Global Custodians, Prime Brokers, and Administrators on an ongoing basis. The individual must be self-motivated, goal orientated and can manage multiple tasks concurrently and within predetermined deadlines. This position reports to the Managing Director and is an opportunity for a suitable candidate to gain exposure to all areas of corporate, depositary, and fund administration with a leading global service provider. This position may be eligible to be performed in a hybrid fashion (in the office 3 or more days/week, and from a home office up to 2 days/week), within any applicable tax and social security limits for cross-border work. What you will do:
The candidate will be required to work both independently and as part of a team to ensure that SEI and its clients are in full compliance with regulatory requirements. Specific responsibilities include but are not limited to the following:

WHAT WE NEED FROM YOU:

Possess a track record of success as an experienced corporate secretary (minimum 5 years of experience desirable), ideally focused on alternative funds, or related business within the financial services industry.
Possess a strong understanding of the Luxembourg laws and regulations.
Ability to independently manage multiple projects and deadlines to meet strict deadlines, prioritizing work and maximizing efficiencies to manage time.
Business Fluency in English
P.C. proficiency, particularly with Microsoft Excel and Word.

CORPORATE RESPONSIBILITIES:

Reviewing Board composition and substance requirements, collecting and monitoring KYC documentation of corporate directors, shareholders, UBOs and preparing documents for registering a director with regulators (if applicable).
Concerning Board Meetings: prepare meeting materials, templates, drafts, and review of corporate documents (agendas, convening notices, board packs, minutes). Prepare legal documents, e.g., resolutions per stakeholder’s request or legal requirements.
Concerning transactions: coordinate with external counsel regarding entity setup, dissolution, coordinate with notary and Luxembourg regulators.
Preparation and filling of documents at RCS, and CSSF (if applicable).
Providing support to the auditors, compliance department, and external stakeholders (e.g. AIFM, Fund Admin, Depositary).
Prepare and maintain Shareholder Registers
Reviewing and assessing the financial situation of the funds
Monitoring updates of mandates with CSSF (when applicable).
Monitoring the life cycle of Fund extension of investment periods/maturity dates and liquidation of the Fund.
Responsible for collecting different legal and corporate documents from the relevant managers or legal representatives of the funds.

ADMINISTRATIVE TASKS:

Archiving all relevant legal and corporate documents and liaising with the Client/Fund Administrator team to provide final executed documents to ensure that the fund’s books and records are always up to date.
Assisting in organizing the quarterly and ad-hoc board meetings, scheduling the annual plan for the board meetings, managing managers’ availability, book meeting rooms locally, assess catering needs and any other supplies relevant for the good run of the meetings.
Processing/forwarding (as required) formal correspondence received at the registered office – including RCS and Tax Authority correspondence, bank statements and fund transaction/vendor correspondence addressed to the client.
Reviewing of procedures, checklists, KPIs, and Operating Memorandum (when applicable).
Monitoring completion of KPIs.
Ad-hoc tasks / projects as required.