CORRECTIONAL RECORDS CLERK II

at  State of Arizona

CORRECTIONAL RECORDS CLERK II

Job Location:
Address:
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov/
Posting Details:
Salary: $33,600.00
Grade: 12
Closing Date: 10/07/2024
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an ambitious qualified individual to perform complex clerical work regarding inmate records. This position involves daily communications, auditing, file organizing, report writing, and record-keeping.

Job Duties:

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk I’s
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Office practices and procedures
• Laws, rules, policies, and procedures governing inmate files and documents
• Automated data, manual storage, and retrieval techniques and equipment
• Numerical and digital filing systems
• Operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics
• Business English, including grammar, spelling, and punctuation
• Computer usage and various software programs (Microsoft Office and Google Suites)

Skill in:

• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Researching, collecting, and formatting information
• Performing office clerical practices and techniques
• Sorting, filing, retrieving, and replacing files/records
• Utilizing a computerized database to perform data entry

Ability to:

• Learn and use the Arizona Correctional Information Systems (ACIS)
• Work with minimal supervision
• Interpret and apply department policies and privacy guidelines governing the provision of inmate information to others
• Lead and train in work assignment
• Follow verbal and written guidelines
• Work in a prison environment

Selective Preference(s):

• High School Diploma or General Education Development (GED)
• Customer service experience

Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk I’s
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignmen