Correspondence Handling Clerk

at  Ministry of Finance

Do you have knowledge of records management operations and records retention procedures with an interest in working with new technology? If so, consider this opportunity as a Correspondence Handling Clerk in the Advisory, Objections, Appeals and Services Branch, Tax Compliance and Benefits Division with the Ministry of Finance.
For more information about the Tax Compliance and Benefits Division, please click here.

TECHNICAL SKILLS AND KNOWLEDGE:

• You have knowledge of image/data capture processing systems, scanning technology and mathematical calculations
• You have knowledge of computers and software such as Word, Excel, Outlook
• You have keyboarding skills to accurately input data
• You have the ability to adapt to emerging technologies
• You have knowledge of records management operations and records retention procedures

ANALYTICAL, ORGANIZATIONAL AND COMMUNICATION SKILLS:

• You have analytical skills to identify issues, assess urgency of requests and escalate problems to management
• You have knowledge of batching/batch preparation, counting documents, accurately recording control sheets
• You have sound judgement to examine documents for threats and promptly follow established procedures
• You have organizational skills to deal with competing priorities in a high volume environment
• You have attention to detail to maintain integrity and protect the legal admissibility of images
• You have effective oral/written communication and interpersonal skills

You will:

• electronically capture paper documents into a digital imaging storage system
• provide reliable records management through accurate indexing of imaged documents
• control the routing, retention and disposal of documents
• maintain batch page counts and prepare statistical reports

Notes:

• This job is physically demanding and requires frequent lifting of boxes
• The successful candidate will be required to work any 7.25 hour shift between the hours of 7:00 a.m. and 7:30 p.m.