Cosmetic Clinic Receptionist and Administrator

at  My Body Vibes

JOIN OUR DYNAMIC TEAM AT MY BODY VIBES!

Position: Receptionist and Administrator
Location: South Melbourne Office + 1 -2 of My Body Vibes Clinic Locations
Job Type: Casual and Part-Time Positions Available (minimal 2 days per week)

ABOUT US

My Body Vibes is a leading chain in the cosmetic industry, specializing in advanced cosmetic injectables, body contouring, laser treatments, and skin care solutions. As a rapidly growing company with multiple locations, we provide a dynamic, innovative, and supportive work environment. Join a team that values excellence, professionalism, and the empowerment of both clients and staff.

IDEAL CANDIDATE

We are looking for someone who:

• Has at least 1 year of experience in a similar setting, preferably in a medical, beauty, or cosmetic environment, with a strong understanding of booking coordination and administrative tasks.
• Demonstrates excellent organizational and multitasking abilities, ensuring smooth clinic operations.
• Excels in communication and interpersonal skills, with a professional and client-focused approach.
• Is proficient in using booking systems, scheduling tools, and general office technology.
• Thrives both independently and in a collaborative, team-oriented environment.
• Possesses knowledge of beauty treatments or has prior experience in the beauty industry (preferred but not essential).
• Is committed to delivering exceptional customer service while maintaining confidentiality.
• Is available to work 2-4 days per week, with flexibility to meet clinic needs.
• May occasionally travel to other clinic locations (preferred but not mandatory).

ABOUT THE ROLE

We are seeking a highly organized and detail-oriented Receptionist and Administrator to support our advanced cosmetic clinics. This role is central to our operations, ensuring smooth communication, efficient appointment management, and an exceptional client experience.

KEY RESPONSIBILITIES

• Appointment Management: Schedule and manage client bookings using advanced clinic management software.
• Client Communication: Respond promptly to client inquiries via phone, email, and online platforms with professionalism and care.
• Administrative Support: Provide essential administrative assistance to clinic staff, ensuring seamless day-to-day operations.
• Billing and Payments: Handle billing inquiries and process payments accurately and efficiently.
• General Coordination: Assist with tasks critical to the overall management and coordination of the clinic.