Court Administration Assistant

at  Judicial Branch of Arizona in Maricopa County

Posting Date
08/21/24
Application Deadline
08/27/24
Pay Range
Min - 1st Quartile - Mid - Max
$19.15 - $21.62 - $24.08 - $29.00
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $20.21 to $21.62.
This position is a non-exempt position under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
Click here to learn more!
Job Type
Classified – Judicial CPR
Department
D800 Superior Court
About the Position
The Court Administration Assistant provides administrative support in a high-volume work environment that requires the ability to multi-task, use strong organizational and communication skills to provide exemplary service, both internally and externally, ensuring that the needs of the Court are met effectively.
About The Superior Court:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High school diploma or GED

Experience:

• Two (2) years of general clerical or administrative experience

OR

Combined education and experience qualifications:

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Other Requirements:

• Applicants must have or obtain a valid Arizona Driver License and reliable vehicle by time of hire. Employees will be reimbursed for the use of a privately owned vehicle for work purposes at the current mileage reimbursement rate established by the U.S. General Services Administration.

Our Preferred Candidate has:

• Bilingual in Spanish/English

Knowledge, skills, and abilities:

Knowledge of:

• Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction

Skill in:

• The use of computer applications including spreadsheets, databases, and word processing software.
• Written and verbal communication with others to convey information effectively
• Providing exemplary customer service
• The preparation of statistical reports

Ability to:

• Learn policies, procedures, and guidelines established by the Court
• Respond courteously to concerns of the public, attorneys, and employees
• Use effective time management skills to handle multiple tasks at one time
• Excel in a high volume and time-sensitive work environment
• Establish and maintain effective working relationships with others
• Understand and accurately brief oral and written instructions
• Make sound decisions in accordance with regulations, policies, and procedures
• Work as a member of a team with minimal supervision

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides administrative support to the Family Department, which includes scheduling administrative conferences and court hearings based on petitions, minute entries, and other legal documents
• Delivers excellent customer service while answering a high volume of questions from internal and external customers by phone, email, and in person
• Performs a variety of case management functions, including reviewing case status reports and researching cases
• Assist internal and external customers with complex questions regarding a variety of departmental processes and procedures
• Trains new and existing staff on Department policies, procedures, and processes.
• Performs general clerical duties including but not limited to photocopying, scanning faxing, mailing, and data entry
• Perform other duties and special projects as assigned

Working conditions:
While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or
https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now

• Provides administrative support to the Family Department, which includes scheduling administrative conferences and court hearings based on petitions, minute entries, and other legal documents
• Delivers excellent customer service while answering a high volume of questions from internal and external customers by phone, email, and in person
• Performs a variety of case management functions, including reviewing case status reports and researching cases
• Assist internal and external customers with complex questions regarding a variety of departmental processes and procedures
• Trains new and existing staff on Department policies, procedures, and processes.
• Performs general clerical duties including but not limited to photocopying, scanning faxing, mailing, and data entry
• Perform other duties and special projects as assigne