Court Officer - Judicial Support

at  Province of Nova Scotia

Department: Justice
Location: KENTVILLE
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 08-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.
The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court, and Bankruptcy Court. The courts act independently from the government to address individual cases.
For more information on the Department of Justice Court Services please visit our website: https://novascotia.ca/just/Court_Services/

PRIMARY ACCOUNTABILITIES

The Judicial Support responsibilities include:

• Communicate with legal professionals and self-represented individuals to co-ordinate and manage court hearings held at all levels of court.
• Provide confidential administrative and organizational support to the Judiciary.
• Act in the role of the clerk in all courts, including jury sitting and performing quasi- judicial duties as a Staff Justice of the Peace.
• Train and mentor new staff in day-to-day operational activities.
• Under the Judge’s direction, draft and prepare complex orders and decisions arising from court hearings, review and apply relevant acts, statutes, policies, and procedures to all court documentation.
• Record and transcribe court proceedings by means of electronic recording equipment.
• Facilitate all aspects of court hearings from opening court, calling cases, swear or affirm witnesses or interpreters and translators, while simultaneously operating all required technology that may be required to support virtual court or hybrid models of court or appearances.
• Exercise care and control of exhibits, including transportation, until transferred to the Exhibit Custodian.
• You may be required to perform duties in Court Administration.

QUALIFICATIONS AND EXPERIENCE

As the successful Court Officer (Judicial Support), you will have two years of post-secondary education in a related discipline plus five years related experience in a legal environment; an equivalent combination of training and experience with exposure to the justice system will be acceptable.
For this position, your experience and competency in keyboarding, data entry, transcribing, and other standard computer applications including MS Office products are required. You will have experience with virtual platforms such as MS Teams and video conferencing.
You will also possess excellent proofreading, spelling, and grammar skills. Your superior organizational abilities and strong prioritization skills, with a combination of speed and accuracy, assist with your attention to detail for a variety of tasks while meeting tight deadlines. And can work independently and as part of a team.
You must be fair and impartial to all clients using a high degree of confidentiality while exercising your excellent interpersonal and communication skills, particularly listening skills, when dealing with difficult people in complex, sensitive and stressful situations. Tact and discretion are essential.
You must demonstrate an understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology. You will demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities. Errors can result in significant impacts for justice system participants.
We will assess the above qualifications using one or more of the following tools: written examination, typing test, standardized tests, oral presentations, interview(s), and reference checks.
Legal research skills and bilingualism, with oral and written skills in English and French, would be considered assets.

• Communicate with legal professionals and self-represented individuals to co-ordinate and manage court hearings held at all levels of court.
• Provide confidential administrative and organizational support to the Judiciary.
• Act in the role of the clerk in all courts, including jury sitting and performing quasi- judicial duties as a Staff Justice of the Peace.
• Train and mentor new staff in day-to-day operational activities.
• Under the Judge’s direction, draft and prepare complex orders and decisions arising from court hearings, review and apply relevant acts, statutes, policies, and procedures to all court documentation.
• Record and transcribe court proceedings by means of electronic recording equipment.
• Facilitate all aspects of court hearings from opening court, calling cases, swear or affirm witnesses or interpreters and translators, while simultaneously operating all required technology that may be required to support virtual court or hybrid models of court or appearances.
• Exercise care and control of exhibits, including transportation, until transferred to the Exhibit Custodian.
• You may be required to perform duties in Court Administration