Court Operations Associate - Dakota County District Court - Jury/Scheduling

at  Minnesota Judicial Branch

The First Judicial District is seeking qualified applicants for a customer focused and team-oriented Court Operations Associate to join the Dakota County Court Administration team in Hastings.
This Court Operation Associate position will be a part of the Jury/Scheduling Division. This position will have the primary responsibility for coordination of jury services, with extensive back-up duties in scheduling. This position may process cases while providing exceptional customer service on the phone and in person. This position will work directly with the public, juries, judges, and justice partners. Duties require the application of independent judgement, and the interpretation of established laws, policies, procedures, and regulations based on training and knowledge gained through experience on the job.
The primary work location is the Jury/Scheduling Division of the Dakota County Judicial Center, 1560 Highway 55, Hastings, MN 55033. Reimbursable travel to and work at other Dakota County Court facilities may be required, including the Dakota County Northern Service Center in West St. Paul, MN 55118 and the Dakota County Western Service Center, Apple Valley, MN 55124. Standard hours of work are Monday - Friday, 8:00 AM - 4:30 PM. After the training period, there may be an option for hybrid work, depending on business needs. Interviews will be held on November 12th and November 13th at the Dakota County Judicial Center in Hastings.
The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave and holiday.

WHY WORK FOR US?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth.

WHAT YOU WILL DO

The following are examples of major job duties expected of this position:

• Provides jury services to the county by coordinating juror activity, summoning, orientating and processing requests for postponements, excusals, disqualifications and requests for information while working in the jury management database.
• Coordinates the scheduling of hearings and courtrooms, taking into consideration the complexity of cases, number of cases and attorneys and required time factors. Works out conflicts concerning dates and length of time required.
• Works with management concerning the availability of judges or court officials, the size and creations of calendars; may meet with judge to set cases for trial. Tracks cases assigned to various judges and monitors the availability of judges or court officials for future assignments.
• Performs the full range of court operations work within an assigned unit, which may include case processing in the areas of calendaring, jury, probate, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment. Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
• Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, and dispositions in case processing system and other relevant systems; notifies relevant individuals about missing information, documents, or non-compliant legal forms.
• Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
• May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment, recording and monitoring court proceedings, creating courtroom log as necessary, backing up recordings in compliance with applicable policies and procedures, and shutting down recording equipment once recording has been completed. Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments.

The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!

• High School Diploma or Equivalent
• One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical wor