Court Services Specialist

at  Bernalillo County Metropolitan Court

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of general office functions, cash handling procedures; project management techniques; data collection methods; research methodology; general organizational structure of the judiciary; court monitoring procedures and equipment; and knowledge of Specialty Court Programs.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

QUALIFICATIONS

• Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Three (3) years of experience in an administrative, clerical, or related field such as computers, data processing, and cash handling.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.
  TO APPLY: Submit a NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by mail, email or hand delivered to:
  First Judicial District Court
  Human Resource Office
  Attn: Nicole Salazar
  225 Montezuma Ave
  P.O. Box 2268 Santa Fe, NM 87504
  Email: sfednms@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED.

For a job application or the Resume Supplemental Form visit the Court’s web-site at: www.nmcourts.gov under links Human Resources Job Opportunities or call 505-455-8214.

EXAMPLES OF JOB DUTIES

• The Court Services Specialist is responsible for planning, organizing, coordinating project and security activities, and office functions.
• Prepares, drafts, proofreads, edits, and disseminates documents and correspondence including pleadings.
• Dockets and enters case data and processes into the case management system.
• Maintains a docket or calendar and prepares reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.
• Provides meeting support including setting up information technology / audio / visual equipment, troubleshooting problems, and coordinating location.
• Ensures accurate court fees are paid and recorded and ensures daily cash receipts are balanced and reconciled.
• Receipts monies track expenditures, prepares bank deposits, and files receipt of fees in appropriate case files.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Operates security and/or metal detecting equipment at entrance to courthouse or courtroom.
• Inspects people and packages entering and leaving the building.
• Gives instructions to customers related to public access terminals, microfiche, reader machines, the website, and general information to pro se litigants without giving legal advice.
• Serves as information systems site coordinator or back up to site coordinator and provides technical support.
• Provides information, feedback, and input to internal and external parties.
• Operates and troubleshoots electronics such as television, video, projector, and audio equipment.
• Serves as a court monitor, and provides courtroom assistance.
• Assists with inventory and coordinates and assists with records management.
• Provides jury support and assists with jury management.
• Ensures proper behavior in the courtroom for all proceedings, provides customer service, and assists Judge, jurors, and other parties as needed.
• Sets up and takes care of the courtroom during proceedings.
• Coordinates with law enforcement agencies on the transportation of inmates to and from the courthouse and/or courtroom.
• Works with attorneys who may need special equipment for a hearing.
• Assists in assembly of potential jurors and instructs jurors on processes.
• Ensures all parties are present for each hearing.
• Assists in the document flow from the Judge to the attorney’s and / or pro se parties.
• Announces Judge’s entrance into and departure from the courtroom and ensures proper decorum is maintained in the courtroom.
• Assists with vehicle fleet maintenance.
• Provides meeting support including setting up information technology / audio / visual equipment, troubleshooting problems, and coordinating location.
• Provides feedback and concurrent information to internal and external parties.
• Assists with the maintenance of inventory housed and released from the evidence section at the direction of the District Court Clerk Manager.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Provides direction and assistance to subordinate staff.
• Other duties as assigned.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performe