Culinary Administrative Assistant

at  Ecumen

Full Time Culinary Administrative Assistant l 64 hours/2 weeks l Flexible Schedule, General Day Time Hours l Occasional Weekend Rotation
The Culinary Administrative Assistant is responsible for providing Scheduling support to the Culinary team as well confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. The Administrative Assistant will also be responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.

ABOUT US:

Ecumen is an industry leader dedicated to advocating for older adults by providing housing choices, compassionate healthcare, and innovative services. For 160 years Ecumen has cared for those in need. Now, as Minnesota’s 8th largest senior living provider, we continue to advocate for those we serve. Join a team where you can make a difference in advancing our mission to serve our older adults, while we commit to creating a place where everyone belongs.

ADMINISTRATIVE ASSISTANT MINIMUM REQUIRED QUALIFICATIONS:

• High School diploma or GED equivalent.
• Excellent customer service and phone skills.
• Ability to communicate effectively both verbal and written
• Computer skills and experience with Microsoft Word and Excel.
• Ability to meet deadlines despite distractions and interruptions.
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

PREFERRED QUALIFICATIONS:

• Prior customer service experience preferred.
• Experience working with seniors.
• Must be able to maintain confidential treatment of information and communications.
  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c

• Acts as the primary scheduler for the Culinary Team
• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.
• Organizes and maintains filing systems which may include assembling medical charts, organizing and purging medical records.
• Sends and receives fax transmissions, as directed.
• May assist with inventory control and purchasing and ordering Culinary and office supplies.
• Performs errands for the organization, as assigned.
• Conducts projects as assigned