Curriculum Administrator

at  University of Alberta

Department Faculty of Medicine & Dentistry - Undergrad Medical Education
Salary range $55,522.89 to $75,410.03
Hours per week 37.5
Grade 8
Posted date November 14, 2024
Closing date November 27, 2024
Position Type Full Time - Operating Funded

MINIMUM QUALIFICATIONS

• Post-Secondary Degree in Education required; combination of education and/or experience will be considered.
• Extensive knowledge of and proficiency in Google Apps and Microsoft Office (Word; Excel; PowerPoint; Visio); adaptable with using computing software and emerging educational technologies
• Ability to learn, use and support others on program delivery and curriculum management software (MedSIS)
• Minimum of 5 years administrative experience
• Strong understanding of internal policies and procedures; and familiarity with the general operations of the University of Alberta
• A strong technical knowledge is required to manage the increased complexity in course design and software used for curriculum management (MedSIS). Problem-solving skill is required on a daily basis to both administer the course and in using software.
• Must be able to work under limited supervision
• Event planning experience would be an asset with respect to prioritization of multiple tasks and being able to complete all of them prior to deadline

PREFERRED QUALIFICATIONS

• Must be highly organized and efficient.
• The individual must also have a high level of customer service as they are constantly in communication with students, physicians, and other administrators.
• Preference given to those with experience working in a post-secondary setting.
• Experience in medical education is an asset.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight November 27, 2024, Edmonton, Alberta local time

Course Preparation

• Plan and create detailed course schedules with the Course Coordinator incorporating small groups and personalized student schedules
• Populate MedSIS (Curriculum Delivery and Program Management System).
• Set up evaluations and groups in MedSIS
• Makes schedule changes as they arise
• Compiles all course manuals – schedules, handouts, objectives, cases, small group assignments, room assignments – and post in MedSIS.
• Compiles all other materials that include electronic handouts received from individual instructors in PowerPoint, PDF, Word and posts to MedSIS program.
• Creates room assignments for all courses.
• For Physical exam sessions recruit preceptors, set up for the sessions, create groups, attendance sheets, order equipment, request standardized patients
• For longitudinal clinical experience – coordinate student schedules and manage attendance
• Create interactivities and assignments through google apps, Survey Monkey, and other software as needed
• Organizes and recruits preceptors and patients for physical exam and communication sessions, and other various small group sessions
• Organizes and recruit faculty to coordinate special sessions such as site visits to facilities throughout Edmonton and surrounding areas, including addiction centres, long-term care facilities; that allows students to interact with staff and patients; liaise with site contacts to finalize details pertaining to visit(s) and notify students of same
• Ensures copyright logs are completed and appropriate permissions are received for inclusion of articles/journals in course manual
• Arranges for all special materials – textbooks/DVD’s – to be available for student purchase in bookstore
• Maintains accurate and up-to-date course information and advise students and/or instructors of same
• Advises of changes to location of lecture theatre(s) and small group rooms and cancellation or postponement of sessions
• Create and schedule shadowing experience session for the students
• Organize and set up all small group sessions.
• Coordinate session materials needed in any sessions outside University.
• Create and maintain web pages

On-going Support to Course Coordinators

• Initiates collaboration with Coordinators over details of upcoming course to ensure requirements are implemented and potential issues averted
• Set-up course committee meetings as needed and provided follow-up
• Produces final schedule from details collaborated with coordinator
• Meets with Coordinator as needed while course is running
• Troubleshoots on Coordinators behalf
• Acts as first point of contact for coordination/issues/concerns with rooms, equipment, etc. and informs Coordinator as needed
• Provides the Coordinator feedback regarding DL cases from tutors.
• Booking meeting room for coordinator/student meetings
• Collection of session materials to be posted in the online curriculum system

On-going support to Instructors

• Sends an invitation, on behalf of Coordinator, to all instructors to ensure they are available to teach on dates/times needed. Provides alternate dates/times if instructor(s) is unavailable
• Confirms all instructors via personalized teaching schedule
• Requests and collects handouts for course materials and posts in the MedSIS program.
• Follows up with instructors on weekly basis to confirm their teaching assignments
• Maintains all postings of presentations and lecture recordings in the MedSIS program.
• Notify instructors of locations/links via calendar invites
• Addresses any scheduling conflicts and resolves appropriately
• Troubleshoot evaluation issues.

On-going support to Students

• Ensure appropriate course materials are available to students in MedSIS program
• Upload and edit lecture recordings via Yuja to MedSIS for student access
• Updates bulletin board with important information
• Corresponds with class as needed regarding changes to schedule, small group location, etc
• Liaise with class as needed ie: announcements, walk-in requests, emails, etc
• Troubleshoot, advocate, address and/or redirect any students concerns, issues and requests
• Meets with the AV rep and class rep to review process, expectations from the MD Program office