Curriculum & Project Administrator

at  SAIT Polytechnic

SAIT’s School of Hospitality and Tourism is consistently recognized as one of the best hospitality schools in the world. We are proud to be the only institution in Canada to hold a Top 50 hospitality school ranking with both CEOWORLD Magazine and QS University Rankings.
Our prestigious reputation has been built on our progressive curriculum, strong relationships with industry and our unparalleled approach to applied education.
The Opportunity
This position reports to the Assistant to the Deans & Administrative Team Lead and will champion curriculum administration and related processes within the School of Hospitality and Tourism. The Curriculum & Projects Administrator interacts regularly with faculty and academic leadership within the school, as well as key stakeholders across SAIT (i.e. Centre for Applied Education Innovation, Centre for Academic Development and Innovation, The Office of Quality Assurance and the Office of the Registrar).

• Ensure that programs and courses are accurately set up and changes made appropriately.
• Provide support for curriculum activities through processing, tracking, and archiving curriculum change requests to facilitate curriculum excellence.
• Support and train faculty on relevant curriculum processes.
• Support with curriculum governance projects and annual reporting.
  In addition to curriculum support, this position will leverage its technical and high-level computer literacy to support with various projects that require the assistance of the administrative team. This will entail collaboration with fellow administrative team colleagues, as well as other stakeholders within the school.
  Our school is proud to be ranked as both the #1 hospitality management school and #1 culinary school in

Canada, and #14 in the world. This success is founded upon four things:

• Our world-class, passionate and caring faculty and staff;
• Our strong programs, guided by industry and rooted in the human and practical skills our students need to succeed;
• Our deep commitment to immersive and real-world learning; and
• Our alumni who continue to make an extraordinary impact as professionals, leaders, and entrepreneurs.

The successful candidate will join a school with 75 years of history focused on our core mission of student success. Innovation, initiative, passion, compassion, perseverance, adaptability, patience, curiosity, kindness… these are the qualities that have and will continue to define our journey together.
The Role
Curriculum Program Management (60%)
Maintain a “Power User” status in the use of the curriculum management, curriculum change and course repository system
Consult with Academic Leadership, Faculty, and other stakeholders regarding course and program changes, curriculum projects, including degree projects
Manage and follow up on the curriculum maintenance process following SAIT policy, processes, and Management of the Academic Year
Maintain and update program map documents. Manage the D2L Brightspace bulk-loading paperwork and process throughout the academic year
Perform curriculum-related research for Dean and Associate Deans, as required
Establish and maintain collaborative relationships with other curriculum stakeholders across campus
Project Administration (40%)
Use technology to automate processes and enhance efficiencies
Support various project teams with administrative work duties
Assist in front desk support handling information requests from students, staff, and the general public, by phone, e-mail, Teams, Fresh Desk, or in-person
Assist with special events and conferences, internal/external meetings, invitations, room bookings, and ordering
Enhance performance through courses, workshops, and self-study
Qualifications & Experience
Minimum
High School diploma
2 years of relevant experience
High comfortability with MS Office Suite and emerging software tools (i.e ChatGBT)
Preferred
Certificate or diploma in Office Administration or equivalent education strongly preferred.
Prior experience in a post-secondary environment is an asset
Hospitality industry experience an asset
Familiarity with Banner, Acalog, Curriculog, D2L Brightspace
Skills Required
Innate belief in the power and importance of empathy, collaboration and a one-team mindset
Strong interpersonal skills and the ability to work effectively with a variety of stakeholders
Motivated self-starter who thrives on taking initiative and performs well with minimal supervision
Comfort with ambiguity and the ability to adapt to new and changing priorities
Appreciation and embrace of change as an essential constant in a continually unpredictable environment.
Embody core personal traits of gratitude, kindness to others, patience and assuming positive intent.
Continuous improvement mindset balancing high expectations with the journey towards excellence
Willing to take risks, experiment, improvise, innovate and imagine
Critical thinker, coming to well-reasoned conclusions and solutions to problems
Thinks open-mindedly, recognizing and assessing assumptions, biases, implications and consequences
Curious by nature with a desire to seek to understand
Appreciates the perspectives and worldviews of others
Embraces and encourages a community rooted in equity, diversity and inclusion
Strong communication skills, both written and verbal
Excellent organizational and time management skills and exceptional attention to detail
Job Classification: ADMINISTRATIVE ASSISTANT I - A5903
Salary Range: $46,113.60 - $53,081.60
Hours Per Week: 40
Contract End Date: September 30, 2026
Posting Close Date: November 19th, 2024
View a summary of our benefits and perks for salaried employees as one of Alberta’s Top Employers, including health & dental care, pension plan, vacation & special leave and flexible work options at our beautiful inner-city campus.
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.