Customer Operations Coordinator (Italian Speaker)

at  Burberry

JOB PURPOSE

The Customer Operations team is responsible for optimising the availability of products to Burberry stores and wholesale customers by leveraging its unique position within supply chain to connect central and regional functions.
The Customer Operations Coordinator is the first point of contact in the supply chain for our wholesale customers and internal stakeholders, and is responsible to follow the life cycle of orders from order entry to delivery as well as after sales queries.
This role requires frequent communication (written and verbal) with wholesale partners and Burberry internal stakeholders and involves teamwork and partnership with many teams within the organisation. The coordinator also has the added responsibility to support the team supervisor with daily tasks, team training and support.
In this role, you will be working in a fast-paced environment, performing various tasks to support on time and accurate fulfilment of the Burberry products.

RESPONSIBILITIES

• Account Management
• Responsible for managing wholesale accounts across several countries in the EMEIA region
• Prepare and edit order confirmations and send to customers
• Raise orders for replenishment and store openings/events
• Participate in creating customer relationship plans, attend customer meetings and manage communication via emails, phone calls
• Process cancellations, credits, debits, returns of faulty and non-faulty goods
• Provide daily activity reports as needed by the business, leadership or account
• Manage daily queries and communication with outlet and retail teams ensuring fastest availability to answer ever changing business needs
• Hub Teams/Transportation
• Monitor order to shipment flow to ensure timely shipping and coordinate with hub. Work closely with transportation team and manage customer delivery booking in partnership with carriers.
• Prepare shipments according to customers’ requirements, export procedures and provide instructions to hubs. Request updates on available goods/QC release etc.
• Arrange and coordinate returns as required.
• Credit Management
• Work closely with the accounts receivable team to reconcile invoices/investigate discrepancies/raise proforma invoices / follow up accounts credit release
• Order Management
• Participate in communication of shortages, vendor delays and re-timings etc to the region/customers.
• Team Support
• Support supervisor with daily task and monitoring team orderbook.
• Actively participate in team training and provide team with support along with supervisor.
• Update and create SOP, suggest and drive continuous improvement to daily processes.