Data administrator

at  East London NHS Foundation Trust

Ensure quality data collection, storage, analysis and sharing for ELFT’s tobacco service in northeast London, Bedfordshire and Luton. Analyse data from a range of Trust systems and present an integrated view of information to support contract monitoring, performance management, and the implementation of key policy agendas.
1.Quality assurance of data at data collection tool level (e.g., Lifestyle forms) and prior to sharing with external partners such as NHS England/Improvement (NHSE/I) and local stop smoking providers
2. Audit data collection tools for completeness, accuracy, and timeliness of information while extracting data from various systems.
3. Liaise with data collectors on errors or missing information and resolve data inconsistencies by referring to various sources as appropriate.
4. Be a champion for quality data collection and provide training to staff on this
5. Be familiar with ELFT and relevant external data elements, policies and procedures, such as requirements from NHE/I, and ensure compliance, such as governance and submission of data returns on time
6. Analysis of tobacco service data for audit, quality improvement project, research, service planning and business purposes. For example, auditing of violence and aggression reports from Datix.
7. To participate in activity monitoring and basic audit as required.
8. To develop and maintain information-gathering systems for the team and as required, prepare reports and audits from the data gathered
To maintain and update the tobacco audit databases
To coordinate the collection of and update of patient information on files and on tobacco database systems ensuring data quality is monitored and any concerns raised.
To receive regular one to one and team supervision from the tobacco team.
To ensure regular maintenance of non-clinical equipment within the team, ensuring that equipment is reported for repair as necessary and that the office is kept clean and tidy at all times.
To update patient information on files and on IT database systems ensuring data quality is monitored and any concerns raised.
To undertake the in-putting of activity data on to the appropriate Information Systems, and to assist in the collation of statistical information for the purpose of contract and quality monitoring.
Input to standard operating procedures as they develop
To report to the Lead tobacco advisors on any issues that are of concern relating to health and safety of the building.
To arrange appointments and bookings for tobacco advisors for visits to sites.
To communicate effectively with a wide range of people from different backgrounds. Dealing sensitively and tactfully with clients and their parents/carers in person, or on the telephone.
To take and relay clear messages. This includes handling queries from other professionals and obtaining information to enable these to be dealt with as effectively and speedily as possible. To use information technology for a range of purposes.
Our mission is to make a positive difference to people’s lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
Ensure quality data collection, storage, analysis and sharing for ELFT’s tobacco service in northeast London, Bedfordshire and Luton. Analyse data from a range of Trust systems and present an integrated view of information to support contract monitoring, performance management, and the implementation of key policy agendas.

1. NHSEI and NEL ICS reporting requirements

• Ensure knowledge of NHSE/I Patient Level Data Guidance and Indicators (specification)
• Collection and submission of PLD data template on 14th of every month on the 14th working day of the month - based on data collected from Tobacco Dependent Advisors and RiO system
• Data should be collated in the template provided and submitted to NHS digital, via the Strategic Data Collection Service (SDCS).

Tobacco service monitoring and evaluation requirements for ELFT

• Review, update, develop, monitor and implement KPIs at programmatic/regional/local level for reporting purpose (NEL ICS/local stop smoking services)
• Lead and co-ordinate assessment and evaluation of new service pathway with local stop smoking services (agree evaluation criteria/parameters) with stakeholders, partners etc

Meaningful data/information transfer to support clinical staff to care for service users who are stopping smoking

• Manage EFLFT database to facilitate timely clinical updates, and sharing of information and data use for decision making using RiO system.
• Review and monitor Lifestyles forms and ensure appropriate agreed data is being transferred to local stop smoking services
• Use existing databases such as RiO and local stop smoking service systems to collect data and produce analytical summaries, graphs, charts, narratives for reporting purposes.

. Other roles on information governance, data quality, providing

Ensure that data quality management framework is developed and implemented for ELFT Tobacco Dependent Advisors.

• Co-ordinate training for Advisors around information governance and data quality assurance.

Please refer the Job description for details