Data Administrator

at  Hotel Chocolat

CLOSING DATE

4/10/2024
As we continue our mission to make people happy through chocolate, we’re looking for a Data Administrator to join our HR & Payroll team on a 12-month fixed-term basis.
This role will focus on managing the transactional timesheet processing that has arisen following a recent change to our payroll system. You’ll be responsible for processing timesheets across our UK Retail, Fulfilment, Manufacturing, and Packing teams, ensuring accuracy and compliance, while helping us improve and automate our timesheet processes going forward.
As well as a competitive salary and company benefits, you’ll receive a 50% discount on all products, and a delicious 70% discount for you and your guests when you stay at our Rabot Estate hideaway on the paradise island of Saint Lucia.
Here at Hotel Chocolat, we’ve adopted a hybrid working pattern where appropriate. For this role, it means working 3 days a week on-site, with the other 2 days spent working remotely, from home or wherever you like! The on-site location for this role is our Head Office, ‘Mint House’ in Royston, Hertfordshire, our home since 1994; just off the A505, ten minutes’ walk from Royston Train station.

WHO WE ARE…

We’re one of the UK’s favourite premium chocolate brands, with a range of products spanning luxury gifts, alcohol, and our pioneering drinking chocolate system, the Velvetiser™.
A cacao pod takes years to grow – it can’t be rushed if it’s going to be just right for our products. The same can be said for Hotel Chocolat, which originally started as a mint production company before we realised it was luxury chocolate that we were passionate about.
Now, we’re market leaders in the industry. What began as an online-only business grew to 135 stores across the UK, and we’re still growing… Today, we’re multi-category, multi-channel, and multi-territory, and our customers, colleagues, cacao farmers, and suppliers all benefit from the success we make together.
To learn more about us and read about our People Pledge – our commitment to equality, diversity, and inclusion – click here: hotelchocolat.com/uk/engaged-ethics/our-people.html

• Managing the end-to-end process of logging, reviewing, and processing timesheets for hourly-paid employees across the UK.
• Using Excel to generate reports and analyse data, identifying potential errors and discrepancies between payroll and HR systems.
• Acting as the first point of contact for line managers, supporting them in resolving timesheet and payroll issues.
• Providing administrative support to the payroll team, including responding to employee payroll queries via our helpdesk.
• Reconciling payroll data and maintaining data integrity across systems.
• Supporting the payroll team by administering password resets and keeping up to date with statutory legislation.
• Gaining additional payroll experience by deputising for Payroll Coordinators when needed.