Data Entry Coordinator

at  Easter Seals Alberta

Data Entry Coordinator
Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our Vision to Inspire Potential, Build Community and Enrich Lives?
Easter Seals Alberta is a provincial not-for-profit organization that has been in existence for 70 years. Our mission is to provide services that foster inclusion, independence and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.
Easter Seals fosters a work environment that’s inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

As Data Entry Coordinator, you will:

• Embrace a culture of continuous learning and development to ensure all individuals, families, professionals, and the ESA team have access to the most current information and resources
• Provide individuals, families, and professionals with family centered care through empathy, compassion, and understanding. Consistently ensuring a high degree of service and support
• Communicate appropriately and effectively with all team members. Encourage, support, and empower all team members to be the best version of themselves.
• Respect and follow office procedures, policies, and protocol
• Support diversity, equity, inclusion, and social justice practices and principles into the organization.
• The ability to adapt individual behavior and go above and beyond to support emergent needs internally with colleagues and externally with families.
• Build organizational excellence, a collaborative working environment and a positive culture.

Responsibilities:

• Mail Processing: Open, process, and distribute all incoming and outgoing office mail.
• Financial Support: Generate bank deposits, support camp registration and booking payments, and manage accounts receivable collections.
• Administrative Compliance: Execute business license renewals and property tax exemption renewals.
• Raiser’s Edge Database Management:

o Maintain and update the Raiser’s Edge database, ensuring data integrity and accuracy for donor stewardship, recognition, and solicitation.
o Create and run queries, data reports, and analysis as requested, providing meaningful insights within set timelines.
o Ensure timely processing of donations, including gift entry, receipting, and donor acknowledgment, with attention to gift-in-kind, split receipting, and non-charitable gift acknowledgments.
o Update donor records with changes in contact details and new engagement activities.
o Deliver effective operation of the Raiser’s Edge database, emphasizing data integrity.
o Provide support for data pulls, custom reports, user documentation, and training.
o Manage data imports and exports for direct mail, telemarketing, and email marketing campaigns, ensuring accuracy in all data-related tasks.
o Perform database troubleshooting, system testing, updates, installations, data mapping, imports, and backups.
o Develop, implement, and maintain Raiser’s Edge procedures according to best practices.

o Create and maintain documentation for database and operational processes.

• Fund Development Support:

o Assist the Fund Development team with administrative tasks for large-scale fundraising events and stewardship activities.
o Participate in the annual planning and execution of Fund Development initiatives as a team member.

Qualifications:

• Bachelor’s degree in a related field or equivalent experience.
• 2-3 years of experience with Raiser’s Edge or similar CRM systems.
• Strong organizational and analytical skills with attention to detail.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Effective written and verbal communication skills.
• Ability to work collaboratively within a team.
• Strong problem-solving skills and initiative.
• Commitment to ethical standards in donor relations and data management.
• Experience in fundraising or non-profit administration is an asset.

Other:

• The Data Entry Coordinator is 35 hours/week and reports to the Director of Finance.
• This position will require a mix of remote work and in office
• A criminal records search and an intervention record check are conditions of employment.

What we have to offer:

• Full Benefits
• Employer Matched RRSP Plan
• Fun, dynamic team culture
• An opportunity to continually grow and learn
• Ability to make a difference into the lives of others

• Mail Processing: Open, process, and distribute all incoming and outgoing office mail.
• Financial Support: Generate bank deposits, support camp registration and booking payments, and manage accounts receivable collections.
• Administrative Compliance: Execute business license renewals and property tax exemption renewals.
• Raiser’s Edge Database Management